HR Virtual Assistant (Recruitment Focus)

Assist World; Remote; ZAR 50 000 - 200 000; Full time

Job summary

A recruitment firm in South Africa is seeking a detail-oriented HR Virtual Assistant to manage end-to-end recruitment processes. The ideal candidate will have expertise in ATS/HRIS platforms, particularly Rippling, and strong communication skills. This fully remote role offers a monthly salary of $1,200, along with bonuses and incentives. As an HR Virtual Assistant, you will ensure an excellent candidate experience while streamlining hiring workflows for efficiency.

Benefits

Birthday bonus

Testimonial bonus

Tenure bonus every 6 months

Monthly raffle

Qualifications

• Proven experience managing an ATS/HRIS.
• Comfortable setting up automated sequences.
• Exceptional written and verbal English skills.

Responsibilities

• Facilitate the full recruitment lifecycle.
• Conduct initial CV screening against job descriptions.
• Design and maintain automated recruitment workflows.
• Coordinate complex scheduling for interviews.
• Prepare offer letters and manage documentation.
• Serve as the primary contact for candidates.

Skills

ATS/HRIS management

Automated workflows

Communication skills

Time management

Tools

Rippling

Slack

Zoom

Google Workspace

Job description

Role Overview

We are seeking a detail-oriented and tech-savvy HR Virtual Assistant to join our team. This role is designed for a recruitment specialist who thrives on process efficiency and high-quality candidate engagement. You will manage the "behind-the-scenes" engine of our hiring process—from the moment a candidate applies to their first day on the job.

The ideal candidate is an expert in Rippling (or similar HRIS/ATS platforms) and has a passion for building automated workflows that make recruitment seamless for both hiring managers and candidates.

Key Responsibilities

End-to-End Coordination: Facilitate the full recruitment lifecycle, ensuring no candidate falls through the cracks and all stakeholders are kept informed.

Sourcing & Screening: Conduct initial CV screening against job descriptions, manage shortlists, and ensure the ATS (Applicant Tracking System) is meticulously updated.

Workflow Automation: Design and maintain automated recruitment workflows, including triggers for candidate status changes and automated email communications.

Interview Management: Coordinate complex scheduling for both live video interviews and asynchronous assessments, managing calendar invites across multiple time zones.

Offer & Compliance: Prepare offer letters and manage the administrative tracking of pre-employment documentation (background checks, references, and right-to-work shifts).

Candidate Experience: Serve as the primary point of contact for candidates, ensuring a professional, warm, and responsive experience throughout their journey.

Skills & Qualifications

Platform Expertise: Proven experience managing an ATS/HRIS (experience with Rippling is a significant advantage).

Technical Proficiency: Comfortable setting up automated sequences and using tools like Slack, Zoom, and Google Workspace.

Recruitment Logic: Strong understanding of the hiring funnel and how to move candidates through stages efficiently.

Communication: Exceptional written and verbal English skills with a high degree of emotional intelligence.

Attention to Detail: Ability to handle sensitive legal documentation and personal data with 100% accuracy.

Time Management: Highly organized with the ability to prioritize urgent tasks in a fast-paced environment.

$1,200 - $1,200 a month

Why Join Assist World?

100% REMOTE

$50 birthdaybonus

$200 testimonialbonus

$300 tenurebonusevery 6 months

$500 entry monthly raffle

NO TRACKER. NO PROBLEM