HR Officer / HR Administrator – Factory Operations (Mid-Level)

FACT; Pretoria; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading company in manufacturing is seeking an experienced HR Officer / Administrator to manage HR operations at their Pretoria plant. This hands-on role involves contract drafting, compliance with labor legislation, and employee management, ensuring a supportive work environment conducive to production.

Qualifications

• Minimum 3–5 years’ HR experience in a manufacturing environment.
• Experience managing low-skill and technical workforce processes.
• Basic knowledge of disciplinary process and CCMA procedures.

Responsibilities

• Draft and issue employment contracts and onboarding packs.
• Maintain and update HR system including attendance tracking.
• Conduct disciplinary hearings and internal IR matters.

Skills

Interpersonal skills

Communication skills

Organizational skills

Education

National Diploma or Degree in Human Resource Management

Tools

Microsoft Office

HRIS / attendance systems

Job description

We are seeking an experienced and proactive HR Officer / HR Administrator to manage day-to-day HR operations at our manufacturing plant. The role is hands-on and operational , involving everything from contract drafting , policy implementation , and attendance system oversight , to disciplinary processes and labour compliance . This role is key in ensuring HR practices are legally compliant, employee-centric, and supportive of factory production.

Key Responsibilities :

• Draft and issue employment contracts , onboarding packs, NDAs, and termination letters for operational and technical staff.
• Maintain and update the HR system , including employee records, shift schedules, and biometric or digital attendance tracking .
• Handle leave management , late-coming records, absenteeism reports, and prepare monthly time & attendance summaries for payroll input.
• Conduct disciplinary hearings , issue warnings, and assist in internal IR matters with support from senior HR or legal consultants.
• Ensure compliance with BCEA , OHSA , UIF , and other applicable labour legislation.
• Support recruitment coordination (e.g., shortlisting, interview scheduling, medical checks) for factory staff and technicians.
• Conduct regular HR audits on files, contract expiry dates, and documentation accuracy.
• Act as a liaison between management and shopfloor / labour staff to resolve disputes or grievances.
• Participate in policy drafting , SOP updates, and basic workplace wellness or staff engagement initiatives.

Requirements :

• National Diploma or Degree in Human Resource Management or Industrial Relations.
• Minimum 3–5 years’ HR experience in a manufacturing, packaging, or industrial operations environment .
• Experience managing low-skill and technical workforce HR processes (contractors, technicians, operators).
• Proficient in Microsoft Office and HRIS / attendance systems (e.g., biometric systems, SimplePay, or Pastel Payroll).
• Basic knowledge of disciplinary process , CCMA procedures , and employee grievance handling.
• Strong interpersonal and communication skills; ability to work independently on-site with minimal supervision.
• Experience in unionized environments or high-volume hiring advantageous.

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