HR Administrator

Phakisa Holdings; Midrand; On-site; ZAR 200 000 - 300 000; Part time

Job summary

A professional services company is seeking an HR Administrator to provide crucial administrative support within the HR department. The candidate must maintain confidentiality, manage personnel files, and ensure accurate filing according to company standards. This position is suitable for recent graduates in Human Resources or related fields, offering a chance for hands-on experience in a professional setting. Strong attention to detail and proficiency in MS Office are essential for success in this role.

Qualifications

• Degree in Human Resources Management, Industrial Psychology or related field.
• Excellent organisational and administrative capabilities.
• Proficient in MS Office applications.

Responsibilities

• Maintain an accurate HR filing system.
• Safeguard sensitive employee documentation.
• Provide general HR administrative support as needed.

Skills

Strong administrative skills

Attention to detail

Confidentiality

Time management

Professional communication

Education

Qualification in Human Resources Management

Tools

MS Office (Word, Excel, Outlook)

Job description

Job Title: HR Administrator

Reporting to: Operations

Seniority Level: Mid-Career (2 - 4 years of experience)

Type: One Month

Job Purpose:

The HR Administrator will provide efficient HR administrative and clerical support to the business as part of a back‑office function. The role focuses primarily on maintaining an accurate, confidential, and well‑organised HR filing system while ensuring compliance with company policies and HR best practices. This position is ideal for a recent HR graduate seeking hands‑on administrative experience within a professional HR environment. The successful candidate must demonstrate maturity, attention to detail, and a strong understanding of confidentiality and accuracy.

Key Responsibilities:

• HR Administration & Filing Support
• Maintain and manage the personnel filing system in line with HR and company standards.
• Safeguard all employee files and sensitive documentation, ensuring strict confidentiality at all times.
• Ensure that all HR files are accurately filed, clearly labelled, and easily retrievable.
• Compile and prepare employee files that are required to be sent to archives in accordance with retention policies.
• Scan physical employee files and create a structured, chronological electronic filing system.
• Ensure electronic records are complete, accurate, and stored securely.
• Reporting & Tracking
• Provide a daily progress tracker on the HR filing system project.
• Highlight any discrepancies, missing documentation, or filing issues to the HR team.
• Support continuous improvement of filing and document control processes.
• General HR Support
• Provide general HR administrative and clerical support as required.
• Assist the HR department with ad hoc administrative tasks.

Minimum Requirements:

• Recent graduate or qualification in Human Resources Management, Industrial Psychology, or a related field.
• Strong administrative and organisational skills.
• High level of accuracy and attention to detail.
• Proven ability to handle confidential information with discretion and professionalism.
• Basic computer literacy with experience in MS Office (Word, Excel, Outlook).
• Ability to work independently and meet deadlines.

Key Competencies:

• Confidentiality and integrity
• Attention to detail and accuracy
• Time management and organisationProfessional communication
• Ability to work methodically and systematically