HR Administrator

Tower Group South Africa (PTY) Ltd; Durban; On-site; ZAR 240,000 - 360,000; Full time

Job summary

A leading HR solutions provider in Durban is seeking an HR Administrator to coordinate HR tasks including recruitment, employee onboarding, and training. The ideal candidate will have at least 2-3 years of HR administration experience and a relevant HR qualification. Strong organizational and communication skills are essential for this role. This position offers a dynamic work environment with opportunities for growth.

Qualifications

• At least 2-3 years of HR Administration experience is required.
• Must possess sound computer knowledge.
• Familiarity with HR laws and regulations is essential.

Responsibilities

• Coordinate HR administration tasks and activities.
• Assist in the recruitment process and employee onboarding.
• Maintain HR databases and ensure all records are up to date.
• Support employee engagement initiatives.

Skills

HR Administration

Communication Skills

Time Management

Problem Solving

Education

National Diploma or Degree in HR

Matric or NQF Level 4 Qualification

Tools

VTime HR System

Employee Database Software

Job description

Overview

Purpose of the role. Responsible for coordinating and supporting general HR tasks which include training and development, HR stats and reports, and recruitment and selection, etc.

Responsibilities

• Co-ordinating Human Resources administration and activities.
• Performing other HR duties and projects as may be required and assigned from time to time and in accordance with the company’s standards and policies.
• Assisting with general HR queries as and when they occur.
• Creating and maintaining the Employee Personal Files on site, both electronically and digitally (the digital file is to be saved on the drive).
• Ensuring that accurate minutes are taken for HR and Operations meetings and distributed timeously.
• Ensuring boardrooms for HR and operations meetings are booked in advance and that the venue is stated on the calendar invite.
• Assisting Operations and HR Department with queries pertaining to VTime and other HR systems.
• Distributing all notices, vacancies and policies to all on site.
• Ensuring that supervisors are adhering to the SOP on the HR systems and validating anomalies with supervisors.
• Arranging and coordinating functions for the HR Department (e.g., Long Service Award and Employee of the Month).
• Attending OPS meetings on site.
• Site visits – visiting of the sites linked to your contract.
• Assisting with Audit support for both internal and external audits.
• Compilation of information for HR Stats and Reports.
• Keeping all HR databases up to date for various HR Reports.
• Assisting in gathering information and the compilation of statistics for various departmental and operations reports.
• Assisting with ensuring that site Organogram information is updated monthly and prior to the commencement of the new month.
• Recruiting external and internal candidates.
• Assisting with the onboarding process for new hires, ensuring they have the necessary documentation, information, access, and coordinating the offboarding process for departing employees.
• Finalising vacancy notices with the Line Manager.
• Collating and distributing vacancy notices internally, with external recruitment agencies, or posting positions on the internet for all positions up to Supervisory level.
• Setting up and conducting interviews and reference checks for positions.
• Ensuring adherence to legislative requirements in respect of recruitment and selection procedures.
• Aligning all recruitment and selection practices with corporate directives (e.g., Recruitment and Selection Policy).
• Administering all recruitment documentation, including Personnel requisition forms, employee take-on documentation, letters of appointment, and Contracts of employment.
• Administering employee benefits and liaising with employees and providers.
• Conducting MIE checks as well as coordinating medical tests for new starters and all take-ons.
• Training: Source and investigate various training for staff.
• Assist with coordinating, capturing and monitoring both internal and external training for all employees.
• Coordinate and liaise with all Training Providers that conduct training on site.
• Source materials and quotes from suppliers or training providers.
• Employee Engagement: Support initiatives that foster a positive work environment and employee engagement.
• IR: Respond to queries of employees on HR-related issues and aid in resolving conflicts internally.
• Required to perform any tasks as and when required by management.

Education and Experience

• Must have sound computer knowledge.
• Must have at least 2-3 years HR Administration experience.
• Must have Matric or NQF Level 4 Qualification.
• Must have a National Diploma or Degree in HR or similar qualification.