HR Administration Learner

Givaudan; Johannesburg; On-site; ZAR 120 000 - 150 000; Full time

Job summary

A leading global company in Johannesburg is seeking an HR Assistant responsible for administrative duties within the HR department. The role involves recruitment, onboarding new hires, payroll preparation, and coordinating employee training programs. Ideal candidates should possess a Diploma in HR or Business Administration, have excellent interpersonal skills, and demonstrate strong attention to detail. This position offers valuable experience and the opportunity to contribute to a diverse and inclusive work environment.

Qualifications

• Strong communication and interpersonal skills are essential.
• Candidate should be detail-oriented and organized.
• Integrity and honesty are highly valued.

Responsibilities

• Assist in recruitment functions including job postings and candidate screening.
• Help with new hire onboarding and orientations.
• Manage employee files ensuring compliance with laws.
• Prepare weekly wages and timesheets for payroll.
• Coordinate internal training sessions and track attendance.

Skills

Excellent interpersonal skills

Good organisational skills

Strong attention to detail

High level of honesty and integrity

Education

Diploma / Degree in HR / Business administration or Studying towards a qualification

Job description

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness and humility, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. There’s much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with. Dive into varied, flexible, and stimulating environments. Meet empowered professionals to partner with, befriend, and stretch your skills alongside. Every day, your energy, your creativity, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.

As a member of the HR Department in Tulisa Park Johannesburg, you will be responsible for assisting the HR Department with administrative duties as well as gain workplace experience for a period of 1 year.

Responsibilities

Recruitment

• Post job requisitions onto Engage system as per job specifications from HR Manager.
• Update recruiting portal on Engage and screen potential candidates that meet the job requirements.
• Set up interviews in HR Manager and line managers diaries and send interview confirmation emails to candidates.
• Conduct and/or request reference and employment checks as well as any other pre‑recruitment documentation.
• Assist in representing the company at recruiting events such as career fairs, etc.

Onboarding

• Assist with new hire onboarding process.
• Assist with employee orientation.
• Manage employee files.
• Create new employee files as per standard for new hires.
• Update employee personnel files in line with compliance and or relevant laws.

Payroll Administration

• Prepare the weekly wages for approval by the HR / Payroll Administrator.
• Prepare timesheet calculations, overtime, shift and transport allowances etc.
• Update the temporary employee contract sheet.

Training & Development

• Source accredited training suppliers.
• Update internal training records and follow up on internal training registers.
• Coordinate internal training room setup / ensuring booked employees attend.
• Follow up on training attendance registers and certification.
• Schedule training in employee's diaries.

General

• Assist with wellness initiatives.
• Process SAP purchase orders.
• Do filing.
• Do general administration.
• Assist with input with HR Policies and Procedures.

You?

Are you someone who wants to grow and shape your own world? Who thrives being a part of a culture where you can express yourself in a creative team environment? Who wants to collaborate and team together with teams who are as passionate as you are? Then come join us -and impact your world.

Your professional profile includes:

• Diploma / Degree in HR / Business administration or Studying towards a qualification
• Excellent interpersonal skills
• High level of honesty and integrity
• Good organisational skills
• Strong attention to detail

Preference will be given to applicants in line with our employment equity targets

At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.
You work within an inspiring teamwork culture – where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.
Every essence of you enriches our world.
Diversity drives innovation and creates closer connections with our employees, customers and partners.
Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.