HR Administration Clerk

Boardroom Appointments; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A recruitment agency in Johannesburg seeks a detail-oriented administrator for managing Outsourced Labour functions. Responsibilities include overseeing pre-employment checks, documentation validation, and staff training. The ideal candidate must be proactive, detail-driven, and proficient in MS Word and Excel. This role offers growth opportunities and requires a professional approach to administration tasks.

Responsibilities

• Management of the administrative processes for Outsourced Labour functions.
• Ensure pre-employment checks are conducted and documentation validated.
• Validate documentation for accuracy and completeness.
• Liaison with Temporary Employment Service Provider for outstanding paperwork.
• Train TES staff on company document requirements.
• Conduct reference checks for TES staff.
• File wage-related documentation for TES and permanent staff.
• Assist with weekly wage upload on the Company Wages System.
• Follow up on compliance documentation.

Skills

Ability to plan and organize own workload

Ability to work without supervision

Proactive and deadline driven

High level of attention to detail

Professional approach to tasks

Fully proficient in MS Word

Fully proficient in MS Excel

Working knowledge of recruitment processes

Working knowledge of the Main Agreement

Job description

• Ability to plan and organize own workload
• Ability to work without supervision and manage own workload
• Proactive and deadline driven
• High level of attention to detail
• Professional approach to the task at hand
• Fully proficient in MS Word and MS Excel
• Working knowledge of recruitment and selection processes
• Working knowledge of the Main Agreement of the National Bargaining
• Council for the Road Freight and Logistics Industry

Responsibilities:

• Management of the administrative processes pertaining to the Outsourced Labour functions
• Ensuing at all times that all pre-employment checks are conducted and employment documentation have been validated
• Employment documentation packs are received timeously from the Temporary Employment Service Provider (TES)
• Validate all documentation for accuracy and completeness
• Continuous liaison with the TES to follow up outstanding paperwork
• Training TES staff on company document requirements
• Reference checks for all TES staff placed at company sites
• Escalation of poor reference checks to site management, superior and TES management
• Follow the red flag process for TES staff who transgress in terms of the disciplinary code
• Scanning and uploading of the documentation onto SharePoint
• Filing of all wage related documentation for both TES and permanent staff
• Ensure drivers license and PrDps are valid and up to date
• Assist with the weekly uploading of wages on the Company Wages System
• Weekly distribution of the upcoming termination lists
• Follow up with all TES on compliance documentation
• Undertake project work as may be required from time to time
• Preform any other reasonable duty that may be required