Finance Administrator (Debtors)

Time Personnel; Parow; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A well-established company is looking for a Finance Administrator in Parow, Cape Town. You will manage the full debtors process, requiring strong organizational skills and advanced MS Excel knowledge. A successful candidate will have 3–5 years of relevant experience and excellent communication skills. The role also entails invoicing, billing preparation, and rigorous follow-ups on outstanding debts. This is an excellent opportunity for those looking to enhance their career in finance.

Qualifications

• Experience managing Debtors function in finance.
• Advanced MS Excel skills are essential.
• 3 to 5 years experience in debtors/accounts receivable.

Responsibilities

• Manage billing and invoicing process.
• Follow up on outstanding debtors regularly.
• Assist with audit processes related to debtors.

Skills

Experience in managing the full Debtors function

Strong time management skills

Advanced MS Excel

Excellent communication skills

Ability to process high volumes of paperwork

Methodical and good at follow-ups

Ability to work under pressure

Education

Grade 12 and bookkeeping/accounting qualification

3 – 5 years of accounts receivable experience

Tools

MS Word

Sage Evolution

Job description

Overview

Finance Administrator required in Parow, Cape Town. Are you experienced in managing the full Debtors function as part of a large finance team? Our client is a well-established company in the Northern Suburbs of Cape Town, and they are seeking a detail-oriented professional to manage the full debtors process. The role requires excellent organisational skills and strong time management to handle high volumes of invoices and documentation efficiently.

Qualifications

• Grade 12, and a bookkeeping/accounting qualification will be an advantage
• 3 – 5 years of debtors/accounts receivable experience
• Computer literacy: MS Word, MS Excel (advanced ESSENTIAL), MS Outlook
• Sage Evolution ERP knowledge will be a strong advantage (other ERP exposure will be considered)
• Strong understanding of the full debtors function
• Be able to process high volumes of paperwork accurately within set deadlines
• Excellent communication skills are essential, both verbal and written
• Understanding of the Logistics and Warehousing industry concepts would be highly advantageous, but not necessary
• Methodical, and understand the follow-up and follow-through process
• Excellent planning, organisational and time management skills (able to multitask and prioritise)
• Ability to work well under pressure, and understands the importance of deadlines
• Be prepared to work overtime from time to time

Responsibilities

• Obtaining of relevant information required for billing purposes
• Preparation of billing and sending it on for approval
• Posting of all invoices and credit notes relating to debtors once approved
• Sending of statements, invoices and credit notes to debtors on a weekly/monthly basis, timeously
• Regular follow-up and reporting on outstanding debtors and expected payment dates
• Ensure outstanding amounts are chased up and paid, and keeping managers informed of any issues
• Capturing of receipts from debtors daily and clearing of the unallocated receipts control account
• Performance of credit checks required for new debtors
• Confirming/checking of Trade reference info and assisting with Trade references
• Sending account approval letters to customers
• Loading of new approved debtors on Sage Evolution, maintaining debtors’ files and saving supporting documentation
• Assisting with billing and debtor-related queries
• Assistance with audit process and selections about debtors
• Sending of monthly ageing, and managing alerts in order to escalate where needed