Facilities Manager Cape Town, South Africa

TTEC; Cape Town; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading global company in Cape Town seeks a Facilities Manager to ensure a safe and functional environment for employees. Your role includes managing facilities maintenance, leading a team, overseeing budgets, and maintaining relationships with vendors. Applicants should have an Associate's degree and at least three years of supervisory experience in facilities management, ideally with knowledge in HVAC, electrical systems, and budget planning.

Qualifications

• Minimum 3 years’ experience in a supervisory role in facilities.
• Experience in electrical, lighting, plumbing, and HVAC is a plus.

Responsibilities

• Ensure a safe and functional physical environment for employees.
• Manage facility maintenance of buildings and sites.
• Lead and manage the Facilities team and service contractors.
• Develop and maintain facility-related vendor relationships.
• Manage budget and financial reporting for Facilities.

Skills

Facility management

Budget planning

Emergency management

HVAC systems

Vendor management

Education

Associates degree in Facilities related field

Tools

HVAC systems

CCTV systems

Job description

Facilities Manager - Cape Town

At TTEC, we're all about the Human Experience. Elevated. As a Facilities Manager in Cape Town, South Africa you'll be a part of creating and delivering amazing employee experiences while you also #ExperienceTTEC, an award‑winning employment experience and company culture.

What you’ll be Doing:

You will ensure a safe, attractive and functional physical environment for all employees. Supporting the department vision to create an exceptional workplace. You will develop, implement, and maintain facility programs that reflect the priorities of continuous improvement, automation, thinking globally and identifying best practices, while at the same time working to reduce TTEC’s financial exposure.

You will report to the Senior Facilities Manager and be part of the wider regional facilities team. In this role you will work on site from Monday to Friday, 10am to 6pm daily.

During a Typical Day you will:

• Proactively manage complete facility maintenance of building/sites including but not limited to maintaining superior condition of company space; acting as the landlord/vendor liaison.
• Review government regulations, renewal of operating licenses, work permits, and other requirements from the authorities related to the business.
• Effectively leads and manages Facilities team, within the department’s SLA and KPIs standards. including but not limited to Facilities Technicians, Service Contractors, Facilities Systems (BMS), Security Team, Janitorial Team and all critical equipment contractors.
• Maintains various facility systems such as HVAC, CCTV, turn styles, elevators, electrical stairs, utilities, and systems such as emergency generator, UPS, lighting, security, and Fire Detection and Alarm System (FDAS).
• Establishes and manages Facilities budget (Opex and Capex), creating the purchase requisitions including supplies, follow up on invoices payments and is responsible for reporting financial information. In conjunction with corporate real estate evaluates present and future needs for real estate.
• Develops and maintains standards to manage relationships with facility related vendors such as Janitorial, Security, HVAC, CCTV, turn styles, elevators, electrical stairs, utilities, and systems such as emergency generator, UPS, lighting, and Fire Detection and Alarm System (FDAS). Conducts QBRS will all facilities related vendors.
• Effectively manages customer expectations and ongoing customer relations. Communicates status and timeline of facility maintenance projects, enhancements, and changes.
• Implement and communicate policies that will impact on safety and security to customers to include the Risk Management policies pertaining Information Security and Management System.
• Manages facility programs covering disaster preparedness and recovery and coordinates with headquarters division to implement company-wide Emergency Response Plan. Being the point of contact during a disaster situation to return safely to operations, requires to be available or have a designee to response in timely manner.
• Maintains and oversees facilities architectural drawings and floor plans. Ensures all construction drawings and floor plans are accurate and up to date.
• Maintains the database of the facilities fixed assets and it’s ranking.

Based on geographic location could be the point of contact from the Facilities perspective for:

• Assist with Environmental questions / issues.
• Acts as Emergency Manager during emergencies like calamities, fire, etc.
• Commander of Emergency Control Organization (ECO) Support.
• Has the full control of ECO activation within the area of responsibility.
• Updates Emergency Director on the emergency situations.
• Assist with Health Safety and Environment issues.
• Department of Labor and Employment.
• Bureau of Fire Protection Coordinator and permit processing.
• Philippine Economic Zone Authority.
• Department of Environment and Natural Resources – Pollution Control Officer and Managing Head

Education | Experience

• Associates degree in a Facilities related field and or a vocational/technical diploma with minimum 3 years’ experience in a supervisory role in facilities. Experience in electrical, lighting, budget planning, plumbing and HVAC is a plus.
• The activities are not limited to the list, rather is just a guide.