Executive Virtual Assistant

TalentPop App; Remote; ZAR 480 000 - 802 000; Full time

Job summary

A rapidly growing e-commerce enabler is seeking a highly reliable Executive Virtual Assistant to support their leadership team remotely. The ideal candidate thrives in a virtual environment, excels in managing complex schedules, and communicates professionally. This full-time role includes coordinating travel logistics, tracking administrative tasks, and preparing confidential documents. Join a team that values impact and offers generous benefits including health coverage and paid time off.

Benefits

Generous Paid Time Off

Health Coverage

Professional Growth Opportunities

Qualifications

• At least 6 months of experience in an Executive Assistant or high-level administrative support role.
• Ability to manage complex scheduling and coordination.
• Expert in using tech tools that facilitate remote work.

Responsibilities

• Own complex scheduling, meeting coordination, and time management.
• Coordinate all domestic and international travel logistics.
• Draft, edit, and manage high-level email correspondence.
• Track administrative tasks, deadlines, and project milestones.
• Create, format, and organize critical reports and presentations.
• Handle sensitive company information with discretion.

Skills

Independent

Detail-oriented

Proactive problem-solver

Exceptional written and verbal communication

Tech fluency in collaboration tools

Tools

Google Workspace

Microsoft Office

Job description

Overview

Executive Virtual Assistant: Your Mission, Our Momentum. TalentPop is a rapidly growing e-commerce enabler focused on fueling business success. We need an organized, dynamic, and highly reliable Executive Virtual Assistant to be the remote anchor for our leadership team. This is more than an administrative role—it's an opportunity to become a key partner in executive success, providing the seamless support that drives our company forward. If you're a self-starter who excels in a virtual environment, we want to hear from you.

Responsibilities

• Executive Calendar Mastery: Own complex scheduling, meeting coordination, and time management.
• Flawless Travel Planning: Coordinate all domestic and international travel logistics (flights, hotels, detailed itineraries).
• Professional Communication: Draft, edit, and manage high-level email correspondence and internal communications.
• Project & Task Management: Proactively track administrative tasks, deadlines, and project milestones.
• Document & Presentation Prep: Create, format, and organize critical reports, presentations, and confidential files.
• Discreet Confidentiality: Handle all sensitive company and executive information with absolute discretion.

Qualifications

• Experience: At least 6 months of dedicated experience in an Executive Assistant, Personal Assistant, or high-level administrative support role.
• Mindset: Independent, highly reliable, detail-oriented, and a proactive problem-solver.
• Tech Fluency: Expert use of calendar and collaboration tools (e.g., Google Workspace, Microsoft Office) and general remote work platforms.
• Communication: Exceptional, professional, and clear written and verbal skills.
• Availability: Must be able to work full-time (40 hours/week) during standard US business hours.

Why Join TalentPop

• 100% Remote: Work from anywhere that suits your lifestyle.
• Professional Growth: Access a clear path for continuous learning and career development.
• Real Impact: Directly contribute to the daily efficiency and strategic output of our leadership.
• Excellent Benefits: Generous Paid Time Off (PTO) and Health Coverage, including either full health and dental insurance or a comprehensive monthly health stipend.

Ready to become an integral part of our team? Please include the application code VA in your submission to be considered.