Executive Virtual Assistant

Hire Hangar; Remote; ZAR 819 000 - 1 312 000; Full time

Job summary

A dynamic remote work company is seeking an Executive Virtual Assistant to provide comprehensive support to senior leadership. The ideal candidate will manage executive calendars, handle communication tasks, and prepare critical documents while maintaining confidentiality. Successful applicants will possess strong organizational skills, remote experience with collaboration tools, and high discretion in handling sensitive information. This remote role offers the opportunity to work with global clients and a chance for professional growth.

Benefits

Competitive pay

Growth opportunities

Qualifications

• Proven experience as an Executive Assistant or Virtual Assistant supporting senior leadership.
• Demonstrated prior remote work experience with tools like Slack, Zoom, and Google Workspace.
• Excellent written and verbal communication skills in English.

Responsibilities

• Manage executive calendars and schedule meetings across time zones.
• Prepare and edit documents, presentations, and reports.
• Coordinate travel arrangements and maintain organized digital filing systems.

Skills

Organizational skills

Time-management skills

Communication skills

Discretion

Tools

Google Workspace

Slack

Zoom

Asana

Job description

Overview

Join Hire Hangar and work with fast-growing global companies while building a long-term, remote career.

Job Title

Executive Virtual Assistant

Location

Remote

Time Zone

US Time Zones (EST–PST)

Role Overview

We are seeking a highly organized and proactive Executive Virtual Assistant to provide comprehensive administrative and operational support to senior leadership. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced, remote environment. The ideal candidate is a self-starter who can anticipate needs, handle sensitive information with discretion, and streamline executive workflows to maximize efficiency.

Key Responsibilities

• Manage executive calendars, including scheduling meetings across time zones and prioritizing appointments
• Coordinate virtual and in-person meetings, prepare agendas, take notes, and track action items
• Handle email management, correspondence, and follow-ups on behalf of executives
• Prepare and edit documents, presentations, reports, and spreadsheets
• Coordinate travel arrangements and itineraries when required
• Act as a liaison between executives and internal/external stakeholders
• Maintain organized digital filing systems and documentation
• Support special projects, research, and ad hoc administrative tasks as needed
• Ensure confidentiality and professionalism in handling sensitive information

Required Qualifications

• Proven experience as an Executive Assistant or Virtual Assistant supporting senior leadership
• Demonstrated prior remote work experience; candidates must be fluent with remote collaboration tools (e.g., Slack, Zoom, Google Workspace, Asana or similar) and have experience working with US or UK-based companies. Applications without this experience will not be considered.
• Strong organizational and time-management skills with the ability to prioritize effectively
• Excellent written and verbal communication skills in English
• High level of discretion, professionalism, and reliability
• Ability to work independently, anticipate needs, and solve problems proactively

Preferred Qualifications

• Experience supporting C-level executives or founders
• Familiarity with project management or CRM tools
• Background in a fast-paced startup or professional services environment
• Experience coordinating across multiple departments or external partners

Tools & Technology

• Google Workspace (Gmail, Calendar, Docs, Sheets)
• Slack, Zoom, Microsoft Teams
• Asana, Trello, or similar project management tools
• Calendar scheduling tools (e.g., Calendly)
• Document management and cloud storage platforms (e.g., Google Drive)

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