Executive Personal Assistant

Manuchar SA; Durban; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading logistics provider in Durban is seeking a highly organized Executive Personal Assistant to provide comprehensive administrative support to senior management. The ideal candidate will manage schedules, coordinate meetings and travel, and handle confidential information with discretion. A proven track record in an executive support role, strong communication skills, and proficiency in MS Office are essential for success in this position.

Qualifications

• Proven experience as an Executive Assistant or Personal Assistant in a senior administrative role.
• Strong written and verbal communication skills with attention to detail.
• Ability to handle confidential information with integrity.

Responsibilities

• Provide high-level administrative support to executives, including managing calendars and correspondence.
• Coordinate meetings, prepare agendas, and ensure follow-up actions are completed.
• Manage domestic and international travel arrangements and itineraries.

Skills

Organizational skills

Communication skills

Time management

Multitasking

Proficiency in MS Office

Tools

Microsoft Outlook

Microsoft Teams

SharePoint

Job description

Job Title

Executive Personal Assistant (Executive PA)

Job Description

We are seeking a highly organized and professional Executive Personal Assistant (Executive PA) to provide comprehensive administrative and executive support to senior management. The ideal candidate will be responsible for managing schedules, coordinating meetings and travel, handling confidential information, and ensuring efficient day-to-day operations at the executive level.

Key Responsibilities

• Provide high-level administrative support to executives, including managing calendars, appointments, and correspondence.
• Coordinate meetings, prepare agendas, take minutes, and ensure follow-up actions are completed.
• Manage domestic and international travel arrangements, accommodation, and itineraries.
• Prepare and format presentations, reports, and other executive documents.
• Handle confidential information with discretion and maintain professional communication at all times.
• Screen calls, emails, and other communications, prioritizing matters requiring executive attention.
• Liaise with internal departments and external stakeholders on behalf of the executive team.
• Assist in organizing corporate events, conferences, and strategic meetings.
• Maintain filing systems, records, and document control in line with company policies.
• Support the executive in expense management and general administrative duties.

Requirements

• Proven experience as an Executive Assistant, Personal Assistant, or in a senior administrative role.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication skills with attention to detail.
• Proficiency in MS Office and digital collaboration tools (e.g., Outlook, Teams, SharePoint).
• Ability to handle confidential information with integrity and discretion.
• Professional demeanor, proactive mindset, and ability to work under pressure.