Executive Assistant

Moore South Africa; Durban; On-site; ZAR 300,000 - 450,000; Full time

Job summary

A leading professional services firm seeks an Executive Assistant in Durban to provide comprehensive administrative and operational support. The role involves managing calendars, ensuring compliance with regulations, and facilitating client onboarding processes. Ideal candidates will have strong IT skills and a background in legal or audit environments.

Qualifications

• Minimum 5 years’ experience in an executive assistant or operations coordination role.
• Experience in a professional service, legal, or audit environment is highly advantageous.
• Familiarity with ISQM 1, FICA, POPIA, and EE regulations preferred.

Responsibilities

• Manage partners’ calendar, meetings, travel, and confidential correspondence.
• Support partners in monitoring firm-wide compliance initiatives.
• Coordinate the client onboarding process and oversee client resignation processes.

Skills

Attention to Detail

Interpersonal Skills

Professional Discretion

IT Proficiency

Tools

Microsoft Office Suite

PDF Management Tools

Job description

Job Location : KwaZulu-Natal, Durban Deadline : June 21, 2025 Quick Recommended Links

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• Minimum 5 years’ experience in an executive assistant, compliance, or operations coordination role.
• Experience in a professional service, legal, or audit environment is highly advantageous.
• Strong IT proficiency, including advanced use of Microsoft Office and PDF management tools.
• Clear understanding of client onboarding, regulatory independence, and engagement procedures.
• Familiarity with ISQM 1, FICA, POPIA, and EE regulations is preferred.
• Ability to handle sensitive information, multitask, and prioritize under pressure.
• Attention to Detail.
• Interpersonal Skills.
• Professional Discretion.

Duties and Responsibilities

Executive & Administration Support

• Manage partners’ calendar, meetings, travel, and confidential correspondence.
• Draft reports, prepare agendas, and compile high-quality presentations and minutes.
• Track action-items, follow-ups, and deadlines on behalf of the partner.
• Provide ad hoc administrative and operational assistance to the wider management team.
• Support partners’ in preparation for executive meetings, partner updates, and staff communications.

Compliance and Operational Coordination

• Support partners’ in monitoring firm-wide compliance initiatives, including ISQM 1, FICA, POPIA, and EE compliance.
• Liaise with the Quality Manager to follow up on tasks, submissions, and departmental compliance requirements.
• Assist with the collation and filing of compliance evidence, policies, and review outcomes.
• Maintain accurate version control and secure document storage.

Client Take-On, Resignation & Engagement Letters

• Coordinate the client onboarding process, including conflict checks, independence assessments, and internal approvals.
• Oversee client resignation processes, ensuring required documentation, internal communication, and external correspondence are completed.
• Draft, issue, and maintain engagement letters and re-engagements in accordance with firm templates and risk procedures.
• Liaise with relevant managers, partners, and administrators to ensure take-on and resignation processes are completed efficiently and accurately.
• Demonstrate strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Assist with template formatting, digital filing systems, and form automation.
• Ensure efficient management of digital workflows and documentation.
• Identify and suggest process improvements leveraging available IT tools.