Executive Assistant

Kearney; City of Johannesburg Metropolitan Municipality; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading consulting firm in Johannesburg seeks an Executive Assistant to provide administrative support to partners. Responsibilities include managing travel arrangements, handling correspondence, and assisting with business development. Ideal candidates possess strong communication skills, exceptional organizational abilities, and proficiency in MS Office. Join a firm where you can make an impact while enjoying a competitive remuneration package and benefits.

Benefits

Generous retirement/pension contributions

Comprehensive medical insurance

Learning and development opportunities

Qualifications

• Exceptional task prioritization and ability to work independently.
• Ability to handle sensitive information discreetly.
• Sound judgment and proactive problem identification.

Responsibilities

• Provide administrative support to Principal and Partners.
• Manage calendars and correspondence for Senior Leadership.
• Coordinate travel arrangements and logistics.
• Support business development activities and CRM management.
• Assist with onboarding of new Partners and Principals.

Skills

Communication skills (English)

Task prioritization

Analytical skills

Interpersonal skills

Organizational skills

MS Office proficiency

Education

College degree or equivalent work experience

Tools

MS Office

Job description

Executive Assistant - Johannesburg Office

About the job

As an Executive Assistant (EA) you will provide critical administrative support to the Principal and Partners of the company and undertake administrative functions to ensure that their operational, project-based and business development requirements are carried out effectively and efficiently.

Reporting directly to the EA Team Leader, you will be given the freedom to be yourself along with recognition for what you bring to the table, allowing you make a real impact and be a true Kearney Original.

Key responsibilities

Partner/ Principal support

• Arrange complex travel & logistic plans, often with last minute changes for Senior Leadership.
• Coordinate calendars, appointments, meeting agendas, minutes for Senior Leadership, in addition to strategic support, advice, forward planning to maximize productivity gains for Seniors.
• Time and expense management, in addition to handling payments & invoicing, including but not limited to data entry, recharges, reconciliation support, reporting.
• Manage and support with Partner and Principal marketing efforts, planning, administrative support, communications, data collection.
• Support as a primary contact for external and internal stakeholders for the assigned Partners and Principals, managing correspondence, emails, calls, approvals.
• Draft communications, reports, presentations, spreadsheets, as required to support the Leaders, projects and other initiatives.
• Support with Business Development; CRM management, RFP coordination and support, L&P management, WIP creation, tracking and monitoring proactively for relevant projects, supporting with cash collection initiative pipeline, DSO support coordination with relevant departments.
• Monitor and support; news feeds, security updates, internal team Facebook and distribution lists and other administrative needs for the practice.
• Support & collaborate with other departments regarding performance management process, HR policies & procedures, Leader leave applications, travel, BD and operations, recruiting, finance and other.
• Assist with onboarding of new Partners and Principals to the firm, ensuring smooth communications and integration, in addition to knowledge updates on procedures.
• Prepare and manage organized filing systems on behalf of the department and Leaders.

Project Support

• Prepare and proofread presentations to standard.
• Support practice area initiatives, prepare meeting agendas, support with general administrative requirements, organize and manage filing and data management systems.
• Support with research requirements for the projects, as required.
• Event management regarding internal project events and or client events.

Firm Building Activities

• Understanding and keeping up to date with the business organization structure, policies, goals, and objectives, trainings
• Awareness of (and participation where appropriate) office events, recruiting, alumni outreach, social and charitable events, trainings, coffee & connects/teach ins and other activities
• Support, onboard and mentor your new joiner colleagues, coordinate with new joiner onboarding and support with Buddy programme and listen and learns

Who you are

After nearly 100 years, we know this business is fundamentally about making connections—between facts, figures, insights, strategies, tools, technologies and above all, people. That’s why, we look for proactive, positive, and flexible individuals who are always unapologetically their unique selves.

We want to hear from you if you:

• Have a college degree or equivalent hands‑on work experience, preferably professional services industry
• Have strong communication in English both oral and written. Arabic language would be advantageous but not essential.
• Possess exceptional task prioritization, able to work on own initiative, ability to handle sensitive information with discretion
• Have excellent analytical, administrative, organizational and time management skills
• Have outstanding interpersonal skills, able to interact effectively at all levels
• Possess high levels of initiative, resourcefulness, and responsiveness
• Have ability to identify problems, anticipate others’ needs and take proactive action where appropriate
• Have sound judgment regarding decision making
• Are proficient in MS Office and other software and tools which the role requires

What we can offer you

Every day, our people work to be the difference for our clients, our communities, and our colleagues. Helping them to make an impact, they are sustained by a competitive remuneration package plus comprehensive benefits and perks, including but not limited to:

• Generous retirement/pension savings contributions
• Comprehensive medical insurance for employees and their families
• Structured and on-the-job learning and development opportunities
• Personalized opportunities to help you chart a unique career journey to pursue your own personal and professional goals.

Learn more at Kearney.com/careers.

Apply now. Submit your cover letter, CV (.doc or .pdf format only) via our website.

Equal employment opportunity and non-discrimination

Kearney prides itself on providing a culture where our employees belong and thrive equally, which means our people feel comfort, confidence, and joy as they do great things for our firm, our colleagues, and our clients. That’s why Kearney is committed to building a diverse workforce and inclusive environment. Kearney is an equal opportunity employer; we recruit, hire, train, promote, develop, and provide other conditions of employment without regard to a person’s gender identity or expression, sexual orientation, race or ethnicity, religion, age, national origin, disability, marital status, pregnancy status, veteran status, genetic information, or any other differences consistent with applicable laws. This includes providing reasonable accommodation for disabilities or religious beliefs and practices. We encourage everyone to apply, including those who may not feel historically represented in consulting.