Executive Administrative Assistant

TalentPop App; Remote; ZAR 50 000 - 200 000; Full time

Job summary

A high-growth e-commerce enablement company is looking for a remote Executive Administrative Assistant to provide strategic support to its leadership team. In this role, you will manage executives' schedules, communications, and key projects while maintaining the highest discretion. The ideal candidate has at least 6 months of experience in an administrative role, exceptional organizational and communication skills, and a proactive attitude. This position offers flexibility and opportunities for personal and professional growth.

Benefits

100% Remote flexibility

Generous paid time off

Health benefits

Access to learning and growth opportunities

Qualifications

• Minimum of 6 months in an Administrative or Executive Assistant role.
• Experience supporting C-level or high-level executives preferred.
• Exceptional organizational and communication skills required.
• Proactive, solution-oriented mindset to anticipate challenges.
• Highly tech-savvy and comfortable with digital platforms.

Responsibilities

• Manage comprehensive calendars and complex logistics for executives.
• Serve as the point of contact for all correspondence.
• Lead key administrative projects ensuring high standards.
• Conduct research and prepare reports for decision-making.
• Maintain confidentiality with sensitive company information.

Skills

Organizational skills

Communication skills

Proactive mindset

Technical acumen

Job description

Executive Administrative Assistant | TalentPop (Remote)

Strategic support for strategic leaders. The backbone of our executive team, turning strategy into seamless operation.

TalentPop is a high-growth e-commerce enablement company dedicated to helping brands thrive. We're looking for a highly organized, discreet, and proactive Executive Administrative Assistant to serve as a crucial force multiplier for our leadership.

What You’ll Be Doing

This role is the operational anchor for our executives—far more than scheduling. Your key responsibilities include:

• Executive Coordination: Expertly manage comprehensive calendars, intricate travel, and complex logistics to maximize executive time.
• Communication Hub: Serve as the professional point of contact for all correspondence, drafting and managing communication with the highest discretion.
• Project Leadership: Take ownership of key administrative projects from start to finish, ensuring high standards and timely delivery.
• Strategic Insight: Conduct focused research and prepare polished reports/presentations to inform high-stakes decision-making.
• Confidentiality & Standards: Maintain the absolute highest level of professional discretion when handling sensitive company information.

What We’re Looking For

• Experience: Minimum of 6 months in an Administrative or Executive Assistant role. Experience supporting C-level or high-level executives is strongly preferred.
• Skills: Exceptional organizational and communication skills (written and verbal), with the ability to match the polish and tone of executive leadership.
• Mindset: A proactive, solution-oriented approach—you anticipate challenges and address needs before they are requested.
• Technical Acumen: Highly tech-savvy and comfortable quickly mastering new digital platforms and collaboration tools.
• Availability: Full-time (40 hours/week) during U.S. business hours is required.

Why Join TalentPop

• 100% Remote Flexibility: Work from anywhere!
• Direct Impact: Your work directly enables our leadership to drive major strategic outcomes.
• Invested Growth: Access to continuous learning and clear career advancement pathways.
• Total Well-being: We offer generous paid time off and health benefits.

Ready to become an essential part of the TalentPop leadership engine? To be considered, please include the application code EA in your submission. We look forward to reviewing your application!