Senior Events Coordinator

Discovery Limited; Pretoria; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading health services organization in Pretoria seeks an Event Coordinator to plan and execute corporate events. The ideal candidate will have a bachelor's degree and 2–5 years of experience in event coordination. Responsibilities include managing vendor relationships, overseeing event logistics, and ensuring compliance with regulations. Strong stakeholder engagement and communication skills are essential. This role offers a dynamic work environment focused on delivering exceptional customer experiences.

Qualifications

• Minimum 2–5 years’ experience in event coordination, hospitality, or operations.
• Proven track record in managing corporate events and stakeholder relationships.
• Proven leadership experience of 1-2 years.

Responsibilities

• Plan and execute high-impact corporate events, team builds, and special events.
• Manage vendor sourcing, negotiation, and compliance.
• Handle invoicing and finance reconciliation for events.

Skills

Stakeholder engagement

Communication skills

Organizational abilities

Budgeting experience

Microsoft Office Suite proficiency

Education

Bachelor’s degree in Hospitality Management or related field

Job description

About Discovery

Discovery’s core purpose is to make people healthier and to enhance and protect their lives. We seek out and invest in exceptional individuals who understand and support our core purpose, and whose own values align with those of Discovery. Our fast‑paced and dynamic environment enables smart, self‑driven people to be their best. As global thought leaders, Discovery is passionate about innovating in order to not only achieve financial success, but to ignite positive and meaningful change within our society.

About Discovery Vitality RSA

Vitality is at the heart of Discovery’s shared value model and aims to reward members for positive behaviour change. Vitality is a global thought leader in wellness and encourages members to live healthier lives. Vitality operates in a fast-paced and agile environment and has remained at the forefront of wellness thought leadership by delivering cutting‑edge innovation through bi‑annual product launches. Within the team of 500+ creative minds, projects span across all areas, including marketing, finance, data, people, MIS and actuarial, servicing & operations, systems, strategic programs and wellness – providing opportunities for a holistic experience. Vitality partners with leading partners to provide members with a superior rewards experience, providing a dazzling service to our members. In all they do, Vitality people pride themselves in living the Discovery values and championing its core purpose of making people healthier and enhancing and protecting their lives whilst being the everyday ambassadors.

Job Purpose

To plan, coordinate, and execute corporate and client events that align with strategic objectives, ensuring exceptional quality, compliance, and customer experience. The role involves managing the full event lifecycle, vendor relationships, budgets, and timelines while driving innovation and efficiency., lead and manage administrative tasks, bookings, and operational processes for the HealthyFood Studio, ensuring smooth day‑to‑day operations.

Key Responsibilities

• Event Planning & Execution
• Plan and execute high‑impact corporate events, team builds, and special events from concept to completion.
• Manage master classes, including chef bookings, legal, finance, marketing, PR, and logistics.
• Oversee catering and event requirements, including staffing, hiring goods, and on‑the‑day management.
• Develop effective timelines to manage courses and events.
• Ensure adherence to health and safety standards and regulatory requirements.
• Administration & Operations
• Manage online booking systems for internal and external clients, including refunds, cancellations, and reporting.
• Maintain updated files and records for easy accessibility.
• Prepare for monthly meetings, take minutes, and assist with dashboard reporting.
• Document and report administrative processes (master list).
• Handle invoicing and finance reconciliation for events and bookings.
• Respond to member and partner queries and assist with ad hoc operational tasks.
• Stakeholder & Vendor Management
• Build and maintain relationships with partners and suppliers.
• Coordinate cross‑functional teams and stakeholders for seamless event delivery.
• Manage vendor sourcing, negotiation, and compliance to ensure cost‑effectiveness and quality standards.

Qualifications & Experience

• Bachelor’s degree in Hospitality Management or related field.
• Minimum 2–5 years’ experience in event coordination, hospitality, or operations.
• Proven track record in managing corporate events and stakeholder relationships.
• Proven leadership experience 1‑2 years.

Skills & Competencies

• Strong stakeholder engagement and communication skills.
• Strategic and critical thinking with a service‑driven mindset.
• Excellent organizational and time management abilities.
• Budgeting and financial oversight experience.
• Proficiency in Microsoft Office Suite.
• Vitality product knowledge and internal process understanding.
• Ability to work under pressure and prioritize tasks effectively.

Personal Attributes

• Detail‑oriented and results‑driven.
• Creative and adaptable in dynamic environments.
• Strong leadership and collaboration skills.
• Continuous improvement mindset.