Ehs & Facilities Administrator

Hr Xchange; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A dynamic logistics company is seeking an EHS & Facilities Administrator in Boksburg. The successful candidate will implement EHS standards and manage day-to-day facilities within a warehouse. Responsibilities include maintaining EHS documentation, supporting audits, coordinating training, and overseeing maintenance activities. Candidates must have a National Diploma in Occupational Health and Safety and at least 2 years of relevant experience. This is a 6-month contract role offering a chance to ensure operational compliance in a vibrant environment.

Qualifications

• At least 2 years of experience in an EHS or Facilities Administration role.
• Working knowledge of ISO compliance and local Occupational Health & Safety Act.
• Proven experience in managing contractor compliance.

Responsibilities

• Maintain and update all EHS documentation and compliance files.
• Support EHS audits, inspections, and compliance activities.
• Coordinate employee EHS training and maintain competency registers.
• Assist in preparation of monthly EHS reports and dashboards.
• Support emergency preparedness initiatives such as drills.
• Coordinate building and warehouse maintenance activities.

Skills

Occupational Health and Safety knowledge

Administrative skills

Coordination

Reporting abilities

Knowledge of ISO compliance

Education

National Diploma in Occupational Health and Safety

SAMTRAC or equivalent Safety Management qualification

Tools

MS Office Suite

EHS data management systems

Job description

EHS & Facilities Administrator

Location: Boksburg – 6 month contract

As the EHS & Facilities Administrator you will be supporting the effective implementation of Environmental, Health, and Safety (EHS) standards and ensuring smooth day‑to‑day facilities management within a dynamic warehouse environment handling parts and stock. You will need to have a strong understanding of occupational health and safety requirements, solid administrative experience, and the ability to support operational compliance across warehouse and facilities functions.

Key Responsibilities

• Maintain and update all EHS documentation, records, and statutory compliance files (risk assessments, incident logs, training records, permits, etc.).
• Support EHS audits, inspections, and ISO compliance activities.
• Track and close out corrective and preventive actions (CAPA) from audit findings, incidents, and inspections.
• Coordinate employee EHS training, induction sessions, and maintain competency registers.
• Assist in the preparation of monthly EHS reports, dashboards, and key performance indicators.
• Support emergency preparedness initiatives including fire drills, evacuation plans, and equipment checks.
• Ensure contractor safety files are reviewed, updated, and compliant with company requirements.
• Coordinate day‑to‑day building and warehouse maintenance activities, including utilities, waste management, and cleaning services.
• Maintain facilities‑related records such as service schedules and maintenance logs.
• Liaise with service providers and contractors to ensure quality and compliance with company standards.
• Support management of warehouse safety infrastructure (lighting, access control, signage, firefighting equipment).
• Monitor and control consumables, maintenance budgets, and facility‑related procurement requests.
• Assist in space planning and maintaining a safe, clean, and organized working environment for all employees.

Requirements

• National Diploma in Occupational Health and Safety, Environmental Management, or related field.
• SAMTRAC or equivalent Safety Management qualification (required).
• At least 2 years’ experience in an EHS and/or Facilities Administration role, preferably within a warehouse, logistics, or industrial environment.
• Working knowledge of ISO compliance and South African Occupational Health & Safety Act requirements.
• Proven experience in managing contractor compliance and maintaining safety files.
• Proficient in MS Office Suite and EHS data management systems.
• Strong administrative, coordination, and reporting abilities.

Our client is an equal opportunity employer.