Conveyancing Paralegal - Bonds and Transfers (Sandton)

Adams & Adams; Randburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A reputable law firm is seeking a Senior Secretary / Conveyancing Paralegal in Gauteng, Randburg. This role requires over 7 years of experience in handling conveyancing transactions from start to finish. Strong organizational and communication skills are essential, alongside proficiency in various conveyancing tools. Ideal candidates should possess a Secretarial Diploma and demonstrate meticulous attention to detail to ensure client satisfaction and transaction accuracy.

Qualifications

• Thorough understanding of conveyancing processes.
• Experience in commercial bond registrations.
• Ability to manage high volumes independently.

Responsibilities

• Manage conveyancing transactions from instruction to registration.
• Prepare loan documents for client signature.
• Ensure all loan conditions are met for registration.

Skills

Conveyancing processes

Client communication

Attention to detail

Teamwork

Typing speed of 45+ wpm

Education

Matric or equivalent qualification

Secretarial Diploma

Tools

Microsoft Office

LexisConvey

Webconvey

Stordoc

L@W / E4

Job description

Overview

We are seeking a Senior Secretary / Conveyancing Paralegal with over 7 years of experience attending to bonds and transfers to join our team. This role involves independently managing conveyancing transactions from instruction to registration, ensuring efficiency, accuracy, and client satisfaction.

Responsibilities

• Inception: acknowledge instruction, perusal and understanding of loan conditions, perform and interpret deeds office records, initial contact with client and the linked attorney, and opening of the file.
• Preparation of loan documents for signature by client.
• Attending to transfers, various land development applications and preparation of various notarial deeds and servitudes.
• Preparing various other conveyancing documents such as related applications, powers of attorney, waivers of preference, resolutions, conveyancer’s certificates, etc.
• Weekly reporting to clients, bankers and agents and, where necessary, liaising with city councils, managing agents and linked attorney firms.
• Preparing lodgement documents and attending to the necessary lodgement arrangements.
• Ensuring all loan conditions are met in order for matters to be registered successfully at the relevant deeds registry within satisfactory turn-around-time.
• Attending to all financial aspects of transactions, including final accounts, collecting costs / disbursements from clients and attending to general accounting queries.

Qualifications

• Thorough understanding of conveyancing processes in general, i.e. transfers, bonds, cancellations etc.
• Understanding of various loan conditions, title conditions and being able to interpret deeds office records and surveyor diagrams.
• Experience in commercial bond registrations.
• The ability to attend to instruction independently from inception up until registration at the relevant deeds office and to effectively manage high volumes.
• Strong written and verbal communication skills for professional correspondence and client interaction.
• Good command of the English language.
• Team-oriented with excellent interpersonal skills and a proactive approach.
• Typing speed of 45+ words per minute.
• Meticulousness and attention to detail.
• Fully conversant in Microsoft Office, LexisConvey, Webconvey, Stordoc and L@W / E4.
• Matric or equivalent qualification.
• Secretarial Diploma with excellent typing skills.
• Minimum of 7 years’ experience attending to mortgage bond registrations.