Contract Administrator

Surgo PTY Ltd; Bloemfontein; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A University in Bloemfontein is seeking a dynamic Administrator for Contract Administration. The individual will oversee contract lifecycles, ensuring compliance and effective communication with stakeholders. Ideal candidates hold a relevant diploma or degree and possess at least two years of experience in contract management or procurement, with an emphasis on attention to detail and analytical abilities. This role is essential for supporting the Procurement Unit's operations.

Qualifications

• At least 2 years experience in Contract Administration or related fields.
• Experience in infrastructure procurement is advantageous.

Responsibilities

• Administer the full lifecycle of contracts.
• Ensure effective communication of contract information.
• Monitor contract performance and compliance.
• Liaise with Legal Services on contracts.
• Serve as the point of contact for contract queries.
• Maintain and update contract registers.
• Support Supplier Relationship Management initiatives.
• Provide operational support to the Procurement Unit.

Skills

Contract management processes

Procurement and Supply Chain Management frameworks

Attention to detail

Verbal communication skills

Analytical thinking

MS Office proficiency

Education

Diploma (NQF 6) or Degree (NQF 7) in related fields

Job description

Administrator Contract Administration

Division: Finance
Unit: Procurement
Location: Bloemfontein

2 year contract position

The University invites suitably qualified, dynamic, and service-driven individuals to apply for the position of Administrator: Contract Administration within the Procurement Unit. The successful candidate will play a key role in ensuring that all University contracts are developed, managed, monitored, and closed out in line with applicable legislation, policies, and best-practice Supply Chain Management principles.

Key Responsibilities

The successful candidate will be responsible for:

• Administering the full lifecycle of contracts, including development, monitoring, close-out, and renewals.
• Ensuring effective and timeous communication of contract information to all stakeholders.
• Monitoring contract performance and compliance with contractual terms and institutional policies.
• Liaising with Legal Services on the drafting and finalisation of contracts, SLAs and related agreements.
• Serving as the primary point of contact for contract-related queries within the Procurement Unit.
• Maintaining and updating all contract registers (Contract Register, Contract Risk Register, Commitment Register).
• Supporting the Universitys Supplier Relationship Management initiatives.
• Providing operational support to the Procurement Unit and participating in relevant committee meetings.
• Ensuring proper documentation, record keeping, and information management for all contracts.

Minimum Qualifications & Experience

• A Diploma (NQF 6) or Degree (NQF 7) in:
  Supply Chain Management, Procurement, Logistics, Public Management/Administration, Finance, Accounting, Audit, Law, Business Management/Administration, or a related field.
• At least 2 years experience in Contract Administration/Management, Procurement/SCM, Finance, Audit or Law in a public or private sector environment.
• Experience in infrastructure procurement will be an added advantage.

Additional Requirements

• Strong knowledge of contract management processes and the contract lifecycle.
• Understanding of Procurement and Supply Chain Management frameworks.
• High level of accuracy, attention to detail, and organisational skills.
• Good written and verbal communication skills.
• Analytical thinking and sound problem-solving ability.
• Proficiency in computer applications (MS Office and related systems).
• Understanding of data privacy and compliance requirements (e.g., POPIA).
• Willingness to work overtime and occasionally travel when required.

Competencies

• Strong analytical and information-interpretation skills.
• Innovative and proactive, with a continuous improvement mindset.
• Excellent planning, organising, and execution abilities.
• Commitment to quality and service excellence.
• Client-focused, with strong stakeholder management capability.

Salary: R25 000 Per Month CTC