Business Coordinator

RMB - Rand Merchant Bank; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading financial institution in Johannesburg seeks an Administrative Support professional to assist in daily operations, manage stakeholder relationships, and coordinate events. The ideal candidate should possess excellent communication skills, strong organisational abilities, and a proactive attitude in a dynamic environment. Applications close on 31/10/25.

Qualifications

• Excellent interpersonal and communication skills, professional and friendly demeanor.
• Strong organisational skills with accuracy and attention to detail.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Welcome and assist visitors, ensuring a friendly experience.
• Provide operational support for daily orders and stock management.
• Prepare event collateral and coordinate logistics.

Skills

Interpersonal and communication skills

Organisational skills

Time management

Proficiency in Microsoft Word and Excel

Job description

Job Description

To support team with their day-to-day tasks

Are You Someone Who Can

Administrative Excellence & Stakeholder Engagement

• Welcome and assist visitors, ensuring a professional and friendly experience.
• Cultivate and manage relationships with diverse stakeholders, including end-users, SMEs, project managers, and senior staff, delivering exceptional service that exceeds expectations.
• Coordinate logistics such as parking, out-of-town accommodation, meeting room bookings, catering, and team events, ensuring seamless execution.

Operational & Inventory Management

• Provide operational support for the RMB Shop: process daily orders (confirm payments, prepare orders, coordinate collections), update stock systems. Gift wrap and prepare client gifts
• Oversee storerooms and production rooms: organise, track, and replenish stock as needed, including bi-annual stock takes.
• Track and manage art pieces across offices and oversee artwork storage.

Event & Brand Collateral Support

• Prepare event collateral: name tags, menus, invitations, and place cards with high-quality presentation.
• Manage couriering and receipt of branded collateral: ensure items like banners and poles are returned in good condition, and coordinate requirements with internal teams and external partners

Financial & Administrative Efficiency

• Manage costs and expenses within approved budgets to achieve cost efficiencies.
• Complete administrative tasks with accuracy: minute-taking, reporting printer issues, arranging couriers/messenger services.
• Monitor and manage milestone gift stock levels, distribute monthly communications, and track collections.

Team Collaboration & Personal Development

• Contribute to teamwork and inclusivity by sharing knowledge and valuing diverse contributions.
• Proactively seek performance feedback, create and review a personal development plan with your manager, and stay updated on learning opportunities, products, and trends.

You Will Be An Ideal Candidate If You

• Have excellent interpersonal and communication skills, with a professional, polite, and friendly demeanour.
• Possess strong organisational skills, with a focus on accuracy, attention to detail, and time management.
• Are energetic, flexible, and able to juggle multiple tasks in a fast-paced, high-pressure environment.
• Can take instruction from a large team while being proactive and taking initiative.
• Have basic IT skills, including proficiency in Microsoft Word and Excel, and understand file-saving structures.
• Are confident with simple financial figures and basic financial allocation for event costs.
• Have experience or the ability to manage stock, coordinate logistics, and support event or administrative functions.

Job Details

Please note that applications will not be accepted on or after 31/10/25. All appointments will be made in line with FirstRand Group’s Employment Equity plan. The Bank supports the recruitment and advancement of individuals with disabilities.