Bid & Billing Coordinator

Marva Group Ltd; Cape Town; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A healthcare company based in Cape Town is seeking a motivated Bid & Billing Coordinator. This role offers an opportunity to support tender submissions for NHS and local authority contracts, manage billing setups, and assist in financial tasks. The ideal candidate will be organized, detail-oriented, and possess strong written communication skills, with experience in finance or commercial roles. This position is perfect for someone eager to build a career within healthcare contracts and billing.

Qualifications

• Strong organizational skills and excellent attention to detail.
• Confident written communication skills.
• Experience with finance or commercial roles.

Responsibilities

• Support preparation and submission of healthcare tenders.
• Help manage bid timelines and documents.
• Assist with setting up new contracts on billing systems.

Skills

Organizational skills

Attention to detail

Written communication

IT skills

Comfortable with numbers

Time management

Tools

Microsoft Word

Microsoft Excel

Finance or CRM systems

Job description

We’re looking for a motivated and organized Bid & Billing Coordinator to join our growing healthcare business based out of our Cape Town office. This is an opportunity for someone who enjoys working with detail, documents and numbers, and is keen to build a career in healthcare bids, contracts or finance.

You’ll support the business by helping coordinate tender submissions for NHS and local authority contracts, and then following those contracts through to financial setup and billing once awarded.

What You’ll Be Doing

• Supporting the preparation and submission of healthcare tenders and framework applications.
• Helping manage bid timelines, documents and deadlines.
• Assisting with drafting and formatting written responses using templates.
• Uploading information to procurement portals (e.g. NHS or local authority systems).
• Keeping bid documents well‑organised and up to date.

Billing & Financial Support

• Assisting with setting up new contracts on billing or finance systems.
• Supporting accurate invoicing to NHS and local authority commissioners.
• Checking contract rates, service codes and billing schedules.
• Helping resolve invoice or payment queries alongside the finance team.

Administration & Coordination

• Maintaining bid and contract records, trackers and folders.
• Supporting internal teams to gather information needed for bids and billing.
• Logging feedback from bids to help improve future submissions.

What We’re Looking For

• Strong organisational skills and excellent attention to detail.
• Confident written communication skills.
• Comfortable working with numbers and spreadsheets.
• Good IT skills, including Microsoft Word and Excel.
• Ability to manage multiple tasks and meet deadlines.
• Experience with contracts, finance or commercial roles.
• Exposure to healthcare, social care or public sector environments.
• Experience using finance, billing or CRM systems.
• Interest in learning about NHS or local authority commissioning.