Administrator Stores

Sibanye-Stillwater; Rustenburg; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A mining company in South Africa seeks a candidate to manage stock control, maintain inventory levels, and ensure compliance with SHE standards. The ideal applicant should have an NQF 4 qualification, advanced Excel skills, and at least 3 years of related experience. Responsibilities include accurate documentation, stakeholder relations, and compliance with audits. This role offers an opportunity to contribute to operational excellence and effective supply chain management.

Qualifications

• At least 3 years’ experience in a related role.
• Medically fit to work in the specific business area.
• Clear security screening record.
• Clear credit record.
• Valid driver’s license (if applicable).

Responsibilities

• Maintain inventory levels to meet business requirement.
• Update and maintain reports as per responsibility.
• Assist with investigations relating to incorrect material received.
• Compile outstanding status reports and stock availability reports.
• Ensure compliance against relevant audits.

Skills

Financial background

Advanced Excel skills

Inventory management

Report building

Stakeholder relations

Education

NQF 4 (National Senior Certificate / Grade 12)

Advanced Certificate in Micro Soft Excel

Job description

Requirements

• NQF 4 (National Senior Certificate / Grade 12 or equivalent)
• Financial background on report building and reporting
• Medically fit to work in the specific business area.
• Clear security screening record.
• Clear credit record.
• Valid driver’s license (if applicable)
• At least 3 years’ experience in a related role.
• Advanced Certificate in Micro Soft Excel

Key Responsibilities

• Stock Control Maintain inventory levels to meet business requirement by:
• Updating and maintaining reports as per responsibility
• Accurate document processing on receipt for stock and non-stock items
• Assisting with investigations relating to incorrect material received and issued effecting stock availability
• Assisting with materials return to supplier effecting stock availability
• Assisting with monthly stock taking and investigations on stock differences
• Assisting the supervisor to do checks on items delivered if according to correct specification
• Assisting with supplier and internal customer first line queries and raise any further problems to the Supervisor
• Compiling outstanding status report on all requests capture in the ERP system
• Compiling stock availability report and report on out of stock items to Supervisor / Manager and action immediately
• Updating asset register daily and track progress on warranty / repair and BER
• Managing BER process and ensure delivery of scrap items
• Raising non-conformance relating to supply and quality problems towards suppliers
• Maintaining unit of measure receiving
• Following up and updating feedback on the report on outstanding waybill for deliveries
• Outstanding feedback report to be send to Supervisor / Manager daily
• All documentation filling to be done according to Popia regulation and procedure daily
• Effectively administer data and information on the supply chain system
• Compile accurate reports related to role
• Providing administrative support in terms of material availability by processing accurate and real time deliveries into the ERP system.
• Attend required meetings
• Ensure compliance against relevant audits
• Enquire on abnormal quantities if not in alignment with standards and raise discrepancies
• Support the overall optimisation of the stores
• Identify opportunities to improve operation efficiencies in the section
• Identify and support efforts to overcome operational problems
• Participate in the planning process to achieve optimum and integrated plans for the store
• Stakeholder Relations
• Building and maintaining relationships with stakeholders across the organisation and externally at all levels and cross-functionally.
• Ensuring open communication channels with all relevant stakeholders.
• Building a values-based organisational culture
• Actively support and meaningfully participate in the execution of the segment specific organisational development plan. This support will manifest in the targeted shift in culture as described by a valid culture assessment.
• Focus on safe production & operational excellence
• Focus on safety and health as well as operational excellence
• Improve our position on global industry cost curve
• SHE Compliance
• Maintain and comply with SHE standards within the work environment.
• Participate in risk assessments and investigate and take appropriate action as per identified risks.
• Ensure adherence to all company policies and procedures. SHE Management:
• Instil a culture of SHE leadership within the department.
• Participate in regional/local bodies and decision-making forums in the process developing a business relevant external environment, that will result in the longer-term sustainability of the Division. Quality Management System (QMS):
• Approve department’s documents.
• Comply with requirements of the Quality Management System.
• ESG Compliance
• Align to international responsible mining principles.
• SA PGM Operations: Enhance Together for Sustainability (eTfS) initiative.

Additional Requirements

• None