Administrative Project Manager

Haldren; Remote; ZAR 300 000 - 500 000; Full time

Job summary

A leading executive search firm is seeking an Administrative Project Manager to coordinate and manage multiple projects. This fully remote role requires a Bachelor's degree and at least 3 years of experience in project coordination. The successful candidate will ensure seamless delivery of executive search operations while maintaining high client service standards. Key benefits include health insurance, annual leave, and opportunities for professional growth.

Benefits

Health insurance

All South African public holidays

Paid Annual Leave

Paid Sick Leave

Professional growth and career advancement opportunities

Qualifications

• Minimum 3 years of experience in project coordination or administrative management.
• Previous experience in recruitment, executive search, or professional services environment preferred.
• Strong attention to detail and ability to maintain confidentiality.

Responsibilities

• Coordinate and manage multiple executive search projects simultaneously.
• Maintain comprehensive project documentation and client communication records.
• Prepare detailed project reports and status updates for internal teams.

Skills

Communication Excellence

Organizational Mastery

Technology Proficiency

Strategic Problem-Solving

Education

Bachelor’s degree in Business Administration, Project Management, or related field

Tools

Microsoft Office Suite

CRM systems

Project management software

Job description

Join Haldren as an Administrative Project Manager and play a pivotal role in supporting our executive search operations. This fully remote position offers the opportunity to work with a dynamic team whilst managing multiple executive search projects from initiation through successful completion. You will be instrumental in ensuring seamless project delivery and maintaining our high standards of client service in the executive recruitment space.

Responsibilities

• Coordinate and manage multiple executive search projects simultaneously, ensuring adherence to timelines and quality standards
• Maintain comprehensive project documentation, candidate databases, and client communication records
• Support senior consultants with research, candidate screening, and interview coordination
• Prepare detailed project reports, presentations, and status updates for internal teams and clients
• Manage calendar scheduling for client meetings, candidate interviews, and project milestones
• Conduct initial candidate research and maintain accurate candidate profiles and progress tracking
• Facilitate communication between clients, candidates, and internal team members
• Ensure compliance with data protection regulations and company policies
• Monitor project budgets and resource allocation
• Provide administrative support for business development activities and client relationship management
• Maintain and update CRM systems with accurate project and client information
• Assist with invoice processing and project billing coordination

Requirements

• Bachelor’s degree in Business Administration, Project Management, or related field
• Minimum 3 years of experience in project coordination or administrative management
• Previous experience in recruitment, executive search, or professional services environment preferred
• Strong organisational and time management skills
• Excellent written and verbal communication skills in English
• Proficiency in Microsoft Office Suite
• Experience with CRM systems and project management software
• Strong attention to detail and ability to maintain confidentiality
• Proactive problem‑solving approach and ability to work independently
• Reliable internet connection and dedicated home office space
• South African citizen or valid work permit

Skills & Competencies

• Communication Excellence
• Organizational Mastery
• Technology Proficiency
• Strategic Problem‑Solving

Benefits

• Health insurance
• All South African public holidays
• Paid Annual Leave
• Paid Sick Leave
• Professional growth and career advancement opportunities