Administrative Professional

Bebeeorganizational; Durban; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A dynamic organization in Durban is seeking a highly organized Administrative Professional to manage daily administrative operations and oversee stock management. The successful candidate will ensure a smooth workflow across the department while collaborating with HR on recruitment processes. Key skills include experience with Sage X3, intermediate Excel proficiency, and excellent communication. Attention to detail is an essential quality. This role offers a comprehensive view of diverse administrative functions essential for organizational success.

Qualifications

• Must have experience using Sage X3 or similar ERP system for stock processes.
• Intermediate level Excel skills required for reports and data analysis.
• Excellent communication skills needed to coordinate with teams and suppliers.
• Highly detail-oriented and organized with strong follow-through.

Responsibilities

• Manage and monitor stock levels, ensuring accuracy through regular stock counts.
• Track stock movements, investigate discrepancies, and maintain audit trails.
• Oversee daily administrative operations for smooth department workflow.
• Manage calendars and schedules, including arranging appointments and travel.
• Collaborate with HR on recruitment, onboarding, and employee records.
• Assist in preparation of financial reports, invoices, and reimbursements.

Skills

Sage X3 Experience

Intermediate Excel Skills

Excellent communication skills

Attention to Detail

Job description

Job Title: Administrative Professional

We are seeking a highly skilled and organized Administrative Professional to join our team.

The successful candidate will be responsible for managing daily administrative operations, ensuring smooth workflow across the organization.

Responsibilities

• Stock Management: Manage and monitor stock levels, ensuring accuracy through regular stock count processes.
• Track and Record Stock Movements: Track and record stock movements, investigate discrepancies, and maintain clear audit trails.
• Administrative Support: Office Administration: Oversee daily administrative operations to ensure smooth workflow across the department.
• Calendar Management: Manage calendars and schedules for managers and team members, including arranging appointments and travel.
• HR and Finance Support: Recruitment Support: Collaborate with HR on recruitment processes, onboarding new hires, and maintaining employee records.
• Financial Reporting: Assist in the preparation of financial reports, invoices, and expense reimbursements.

Requirements

• Sage X3 Experience: Must have experience using Sage X3 or similar ERP system for stock movements & stock count processes, purchase orders & receipts, product master data, debtors, creditors, and stock processing.
• Intermediate Excel Skills: Intermediate level Excel skills, including working with reports and data analysis.

Competencies

• Communication Skills: Excellent communication skills, with the ability to coordinate effectively with internal teams and external suppliers.
• Attention to Detail: Highly detail-oriented and organised, with strong follow-through.