Administrative Assistant (High-Level, Analytical)

Affinity International; Remote; ZAR 592 000 - 848 000; Full time

Job summary

A financial services company is seeking a high-level Administrative Assistant to provide critical data and operations support. This remote role requires working U.S. Eastern Standard Time (EST) hours and involves tasks such as handling QuickBooks, maintaining accurate records, and preparing financial reports. The ideal candidate should have at least 2 years of relevant experience, strong Excel skills, and be proficient in using financial systems. Proactivity, attention to detail, and excellent communication are essential for success in this position.

Qualifications

• 2+ years in an administrative, financial, or operations support role.
• Experience with financial or loan systems preferred.
• Strong computer literacy in Google Workspace, Excel, QuickBooks.

Responsibilities

• Support data and operations functions using loan management software.
• Assist with QuickBooks tasks like posting transactions and reconciling accounts.
• Prepare financial reports and maintain digital records.

Skills

Critical thinking

Excel (VLOOKUP/XLOOKUP, Pivot Tables)

QuickBooks expertise

Data entry and validation

Problem-solving

Strong communication skills

Organizational skills

Tools

Excel

QuickBooks

Google Workspace

Job description

Overview

We are looking for a high-level Administrative Assistant who is proactive, intelligent, and able to work beyond basic task execution. This person must think critically and solve problems independently, especially when dealing with data, finance systems, and operational workflows. You will work across operations, finance, and reporting using loan processing software, QuickBooks, and advanced spreadsheet tools. The ideal candidate is detail-oriented, adaptable, tech-savvy, and easy-going.

Key Responsibilities

• Data & Operations Support
• Work with loan management software (historic and current data)
• Perform complex data entry, validation, and data clean-up
• Research inconsistencies and resolve discrepancies proactively
• Maintain accurate digital records across systems
• Finance & Bookkeeping Support
• Assist with QuickBooks, including :
• Posting transactions
• Reconciling accounts
• Reviewing coding accuracy
• Preparing summaries for the bookkeeper or finance manager
• Support basic financial reporting and internal controls
• Reporting & Analysis
• Build and maintain spreadsheets in Excel / Google Sheets
• Prepare reports, summaries, dashboards, and graphs
• Extract insights from data and highlight trends or issues
• Present information clearly and professionally
• General Administrative Support
• Manage email inboxes, prepare documents, and maintain schedules
• Support team members with various admin functions
• Maintain workflows and action items
• Assist with ad-hoc operational projects

What We\'re Looking For

• Essential Skills
  • Thinks critically and solves problems independently (not just a task-taker)
  • Excellent Excel skills (VLOOKUP / XLOOKUP, Pivot Tables, formulas)
  • Solid QuickBooks experience (minimum 12 years)
  • Comfortable using financial or loan-related systems
  • High attention to detail and accuracy
  • Able to work efficiently with minimal supervision
• Personal Attributes
  • Smart, proactive, and resourceful
  • Easy-going and flexible
  • Highly adaptable and willing to take on a wide range of tasks
  • Fast learner who enjoys complex work
  • Strong communication and organisational skills
  • High integrity and reliability
• Requirements
  • 2+ years in an administrative, financial, or operations support role
  • Experience with financial or loan systems (preferred)
  • Strong computer literacy (Google Workspace, Excel, QuickBooks)
  • Stable internet and suitable remote-working environment

Why This Role Matters

This role is critical to keeping our data, reporting, and financial processes accurate and running smoothly. You will be the person who spots problems early, solves them independently, and keeps operations moving without needing micromanagement.

Work Schedule

This is a remote position and requires working U.S. Eastern Standard Time (EST) hours.