Administration Officer II

Unitrans Recruitment; Durban; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A logistics company in Durban is seeking an Administration Officer II to handle various clerical tasks, manage the boardroom calendar, and ensure effective communication with staff and clients. Responsibilities include data capturing, managing petty cash, and filing records. Candidates should have Grade 12 or equivalent and up to 3 years of experience in similar roles. This full-time position offers an opportunity to work in a supportive environment with a focus on customer relations.

Qualifications

• Up to 3 years of experience in a similar role.
• Grade 12 qualification or higher.

Responsibilities

• Managing the boardroom calendar.
• Preparing boardroom for meetings and audits.
• Managing float and weekly cash reconciling.
• Assisting staff with queries and maintaining good customer relations.

Skills

Administrative Functions

Records Management

Interpersonal skills

Word Processing

Education

Grade 12 / Matric / NQF level 4 Advanced Certificate / NQF level 5

Job description

Job Advert Summary

Unitrans is seeking to employ an Administration Officer II who under general supervision performs a limited variety of clerical duties for functional groups involving compiling and arranging data making standard computations licencing receptionist duties handling petty cash managing the depot fleet fines processing documents maintaining records and filing. Routines are generally prescribed and supervision is readily available.

Duties & Responsibilities

• Managing the boardroom calendar
• Preparing boardroom for meetings / audits
• Arranging of lunches / refreshments for meetings / audits
• Answering and transferring incoming calls to the relevant staff / Managers reporting and following through on switchboard / phones faults / weekly updating internal extension list
• Daily - sending and receiving courier mail
• Managing staff Cleaners
• Ordering of monthly groceries and water
• Ordering and maintaining stock distributing as and when required
• Managing float
• Weekly cash Reconciling
• Send out weekly COF reminder & update license renewal notification via email
• Receive and distribute all license disks to the respective contract Supervisors / Fleet controllers
• Pulling of monthly fine reports and updating fine status on the Trafico system
• Speeding fines to be given to Contract Managers or Supervisors
• Submission of fine requests into Trafico system
• Monthly reconciling and submitting of overtime and weekend allowance to payroll
• BVOs Night Out claims Weekly capturing & submissions per contract to payroll
• Filing done daily in order number sequence
• Ensures files are updated and maintained
• Filing
• Reception / Telephones
• Data capturing
• Minute taking
• Ensure good customer relations in daily interaction
• Compile daily hours worked
• Compile weekly input for wages processing
• Assist staff with queries

Minimum Requirements

• Required qualification : Grade 12 / Matric / NQF level 4 Advanced Certificate / NQF level 5
• Years of experience in a similar role : Up to 3 years

Required Experience

Unclear Seniority

Key Skills

Administrative Functions,office supplies,Personnel Matters,Records Management,Office Procedures,Space Management,Daily Operations,Administrative Policies,Personnel Management,Administrative Services,Interpersonal skills,Telephone Calls,Travel Arrangements,Administrative Procedures,Word Processing

Employment Type

Full-Time

Experience

years

Vacancy

1