Administration Manager (Finance)

Faircape Group; Cape Town; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading residential community organization seeks a Financial Administrator in Cape Town, Western Cape. The role involves managing financial operations, maintaining the general ledger on the We Connect U system, and coordinating with a bookkeeper. Candidates should possess a BCom in Accounting or equivalent qualification along with experience in financial management. Strong communication skills and accuracy in financial tasks are essential. A full-time schedule with a four-day week option is available, offering a competitive salary and performance bonus.

Benefits

Discretionary annual performance bonus

Option for a four-day work week

Qualifications

• Experience working with general ledgers, balance sheets, and income statements.
• Administrative experience within a commercial or similar environment.
• Familiarity with the Sectional Title Schemes Management Act is advantageous.

Responsibilities

• Maintain the integrity of the general ledger on the We Connect U system.
• Implement and maintain a checklist of key accounts.
• Coordinate the work of the part-time bookkeeper.
• Ensure strong document control and proper record-keeping.

Skills

Strong communication and interpersonal skills

Excellent administrative and organisational skills

High attention to detail and accuracy

Proactive problem-solver

Customer-centric approach

Education

BCom in Accounting or bookkeeping qualification

Tools

We Connect U

Job description

About the Role

Join a well-established residential community and play a key role in ensuring smooth financial and administrative operations. The Majestic Village Body Corporate consists of a 73-unit sectional title complex in Kalk Bay, supported by a professional managing agent and a team that includes trustees, a Building Manager, and a part-time bookkeeper.

Key Responsibilities

• Maintain the integrity of the general ledger on the We Connect U system.
• Implement and maintain a checklist of key accounts and transactions to validate financial accuracy.
• Identify opportunities to streamline processes and strengthen internal controls.
• Liaise closely with the managing agent on financial and reporting matters.
• Coordinate the work handled by the part-time bookkeeper, including verifying invoice coding and checking payments loaded onto We Connect U.
• Review monthly entries and flag variances or queries for the finance trustee.
• Ensure expenditure authorisation levels are followed.
• Maintain accurate descriptions for expenses, especially items transferred to the Maintenance Reserve.
• Match repairs and maintenance invoices to approved budgets and track trustee approvals.
• Process and monitor insurance claims, ensuring accurate recovery of excesses and owner contributions.
• Track 50% owner contribution payments for door and window repairs.
• Monitor debit orders, contractual expenses, and maintain supporting documentation.
• Oversee debit card expenditure from the Building Manager and ensure supporting paperwork is complete.
• Assist trustees and the Building Manager with ad‑hoc financial and administrative tasks.
• Act as the first point of contact for owner queries, escalating to trustees where needed.
• Conduct ad‑hoc investigations, reconciliations, and analysis as required by owners, trustees, auditors, or service providers.
• Ensure strong document control, filing systems, and proper record‑keeping across all administrative functions.

Qualifications & Requirements

• BCom in Accounting or a bookkeeping qualification.
• Experience working with general ledgers, balance sheets, and income statements.
• Administrative experience within a commercial or similar environment.
• Familiarity with the Sectional Title Schemes Management Act or sectional title operations (advantageous).
• Experience with systems such as We Connect U (advantageous).

Skills and Attributes

• Strong communication and interpersonal skills.
• Excellent administrative and organisational skills.
• Strong written and verbal communication abilities.
• Ability to work accurately with high volumes of financial information.
• Strong document management and record‑keeping capability.
• Professional, mature, and composed when engaging with owners and trustees.
• High attention to detail and accuracy.
• Integrity and strong ethical standards.
• Proactive problem‑solver who can identify issues early and propose solutions.
• Able to work independently and manage competing priorities.
• Customer‑centric approach with strong service orientation.
• Reliable, consistent, and committed to maintaining operational standards.
• Collaborative mindset when working with trustees, managing agents, and the Building Manager.

Working Hours & Benefits

Full‑time: 08:*******:30, Monday to Friday (1‑hour lunch). Four‑day week option available with pro‑rata salary. Monthly salary: R35,. Discretionary annual performance bonus.

If you are committed to excellence and ready to contribute meaningfully to our operations, we welcome your application. Should you not hear from us within 2 weeks, please deem your application as unsuccessful.