ADMINISTRATION MANAGER

Work Africa; East London; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading recruitment agency is seeking an experienced Administration Manager based in East London. This multifaceted role covers Finance, HR, and BBBEE functions, supporting the Group Finance Manager in improving efficiency and productivity. Candidates should possess strong financial expertise, extensive HR knowledge, and at least 10 years of relevant experience. The position includes daily management of payroll, absenteeism statistics, and compliance with financial regulations. Salary is negotiable based on experience.

Qualifications

• Minimum of 10 years experience in administration management.
• 5 years experience in HR and Finance roles required.
• Strong knowledge of payroll systems and financial regulations.

Responsibilities

• Manage daily HR functions including payroll and absenteeism tracking.
• Oversee month-end financial reporting and payroll processes.
• Support finance audits and compliance with labor laws.

Skills

Strong Finance background

HR & Finance knowledge

Payroll processing

Advanced Excel

Analytical mindset

Education

Degree/diploma or at least 10 years of experience

Tools

Peopleware HR & Payroll system

Job description

ADMINISTRATION MANAGER/EAST LONDON

This is a multi-functional role involving Finance, HR & BBBEE functions that collectively fall under the title of Admin manager. There's plenty of scope to grow in this role by directly supporting the Group Finance Manager in a number of key finance areas such as efficiency & productivity, costing & AI. The role is thus more suited to someone with a strong Finance background such as a FM that is looking to grow & expand their role.

Minimum Requirements

• Degree/diploma or at least 10 years + experience
• HR & Finance knowledge 5 years +
• Payroll 5 years +
• Advanced knowledge of the Peopleware payroll & HR system
• Intermediate to advanced excel knowledge
• Analytical minded

Role and Key Performance Areas

Human Resources

• Wages & Salaries daily hours, overtime & absenteeism stats
• Absenteeism stats & graphs for HR to track AWOL’s & excessive sick leave
• financial template & HR reporting template for head office
• BBBEE verification audit deliverables
• New learners for Siyaya & Yes: costing, signoff of SLA & learner contracts
• Providing data to Rola & GBS i.e. skills development & headcount data / earnings

Finance

• Wages overtime stats to MD, CFO
• Coffee & tea stats to Logistics for quota distribution
• Staff movement report
• Check & sign off wage’s payroll
• Salaries payroll
• Month end payments for salaries & wages: SARS, MIBCO, MIBFA, etc
• Month end returns for SARS, MIBCO & MIBFA
• UIF declaration for salaries
• Wages leave pay & bonuses provisions
• Monthly finance reporting for CFO: wages & salaries
• Medical Aid recons for Moto & Discovery
• Email monthly Provident Fund contributions to Momentum
• Sign off & check invoices from Siyaya learners, Clinic, Family Planning, etc
• Salaries SAF claims processing
• Employment stats to Stats SA attention [e-mail]
• Sign off & check invoices from Yes Programme learners
• Payroll accounts balance sheet reconciliations
• SARS declaration & submissions i.e. IRP5s
• Wage bonus & leave pay preparation/reconciliations
• Salaries bonuses, stock take & annual increases
• External audit deliverables
• RMA declaration form submission to obtain Letter of Good Standing
• RMI Code of Conduct Certificate. Ensure payment made to get new certificates
• Medical aid yearly increases recon according to monthly salary bands
• Wages & salaries forecast headcount & budget

Adhoc

• Managing direct reporting of IR Manager, Payroll Administrator & 2 HR staff

• Productivity & efficiency reporting
• Disciplinary stats for absenteeism i.e. incapacity for excessive sick leave
• Signoff of new, amendments & cancellations of Medical Aids
• Completion & signoff of Provident Fund withdrawals on discharge
• Stats & analysis of data requested by Top Management
• Upgrading Peopleware HR/Payroll system with new releases
• Configuration of any changes in the Peopleware system
• Management of the Peopleware system from the software to the Hardware
• Training & mentoring of HR staff
• Assisting with medical aid, provident fund, etc queries with the service providers

Salary

Negotiable depending on experience

Application Process

Online applications will receive preference, please include a head and shoulders photo, alternatively e-mail CV using the Job Title “ADMIN.MANAGER” as a reference to [e-mail], If you don’t hear from us within 3 weeks of your application, please consider your application unsuccessful