Admin Clerk - BUCO White river

The Building Company; White River; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A construction and building supply company in White River is seeking an administrative assistant to provide support with various clerical duties. Responsibilities include processing invoices, maintaining personnel files, and assisting with recruitment administration. Ideal candidates should have strong attention to detail and organizational skills.

Qualifications

• Experience in administrative functions and clerical duties.
• Ability to maintain accurate personnel files and records.
• Strong skills in invoice processing and reconciliation.

Responsibilities

• Assist with relief reception and cashier duties when required.
• Ensure accurate filing of customer invoices timeously.
• Compile and maintain records of business transactions.
• Assist with skills development and employment equity reporting.
• Maintain accurate personnel files and records.

Skills

Attention to detail

Time management

Organizational skills

Clerical skills

Job description

• Relief Reception and Cashier when required in a professional manner
• Ensure accurate filing of customer invoices (debtors account) timeously
• Assist with accurate cycle counting when required as part of the inventory auditing procedure
• Organize and consolidate month end statements for posting. Tabulates and posts data in record books
• Compiles and maintains records of business transactions and office activities in the store, performs variety of following or similar clerical duties and utilizing knowledge of systems or procedures: Copies data and compiles records and reports
• Ensures that all documents are completed and submitted timeously relating to the on-boarding of all new employees
• Skills Development and EE reporting: Assist the Store Accountant with all the administration relating to skills development and employment equity reporting
• Maintain Personnel Files and Administrative functions: Maintain accurate Personnel files and records, including the sorting of leave forms and the administration and reporting of WCA claims and the issuing and documentation of disciplinary action administration
• Recruitment administration: Assistance regarding recruitment administration and job advertising when required
• Capturing GRN's / CVR's into system: Captures GRN’s/CVR’s accurately. Prepares, issues, and sends out receipts, bills, policies, statements, and checks
• Capture Invoices: Matching GRN's to invoices captured
• Processing of CVR's: Processing of CVR's efficiently in case of incorrect quantities received, price differences and damaged goods returned
• Accurately and timeously reconciles creditors to supplier statements
• Investigating variances i.e. price / quantity differences etc and provide outcome of investigation to the management
• Resolving queries with suppliers in a professional manner accurately and efficiently
• Filing of documents: Filing of unpaid matched GRN / delivery note / order / buy out details
• To uphold and promote the company values and culture