Admin Assistant

Herotel Telecoms (Pty) Ltd; Pretoria; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading telecom company in Pretoria is seeking an Admin Assistant to provide vital administrative support to managers and employees. This role involves maintaining office policies, booking travel and appointments, and serving as a point of contact for clients. The ideal candidate should possess strong organizational skills, proficiency in MS Office, and a Grade 12 qualification or equivalent. This position values attention to detail and communication skills. Immediate applications are encouraged.

Responsibilities

• Provide support to Managers and Employees, managing office admin activities.
• Maintain office policies, procedures, and contact lists.
• Manage travel arrangements and schedule appointments.
• Act as point of contact for clients and answer phone calls.
• Organize meetings and take detailed minutes.
• Handle sensitive information confidentially.
• Resolve administrative problems and perform ad hoc tasks.

Skills

Proven experience as an Administrative Assistant or Office Admin Assistant

Knowledge of office management systems and procedures

Working knowledge of office equipment

Proficiency in MS Office

Excellent time management skills

Attention to detail

Excellent written communication skills

Strong organizational skills

Education

Grade 12 or equivalent qualification at NQF level 4

Additional qualification as an Administrative Assistant or Secretary

Job description

Applications are invited for the Admin Assistant position to be based in Tshwane.

Purpose of the role:

Duties of the Administrative Assistant include providing support to our Managers and Employees, assisting in daily office needs and managing our company’s general administrative activities. Offers support to their Direct Manager not the company as a whole.

Key Performance Areas would include, but are not limited to:

• Maintain office policies and procedures (HR related activities such as loading approved leave on Sage).
• Maintain contact lists.
• Book and make travel arrangements.
• Act as the point of contact for internal and external clients.
• Answer and direct phone calls.
• Organise and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Handle sensitive information in a confidential manner.
• Develop and update administrative systems to make them more efficient.
• Resolve administrative problems.
• Any adhoc tasks as required by their manager (reporting, admin or personal assistant tasks)

The successful candidate must have the following experience/skills:

• Proven experience as an Administrative Assistant or Office Admin Assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and scanners.
• Proficiency in MS Office (MS Excel and MS PowerPoint).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.

Education Requirements:

• Grade 12 or equivalent qualification at NQF level 4.
• Additional qualification as an Administrative Assistant or Secretary will be an advantage.

PLEASE NOTE:

• Preference will be given to Previously Disadvantaged Individual candidates in line with Herotel’s Employment Equity Plan.
• Submission of your CV provides Herotel with your express consent for us to process your personal information contained therein, for purposes of processing your application. Please refer to our Privacy Policy on our website for further information on how we process personal information.
• Kindly note that should you not receive feedback from us within 4 weeks of applying, you should consider yourself unsuccessful for the role.