Accounts Payable Clerk

Status Staffing; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A staffing agency in Cape Town is looking for a skilled Accounts Payable professional to manage reconciliations and process invoices. You will be responsible for ensuring accuracy in coding and approvals while handling supplier payments. The ideal candidate has a strong background in reconciliations, experience with Sage Evolution, and the ability to communicate effectively with suppliers. Knowledge of regulatory compliance is essential. This position offers a structured Monday to Friday work schedule.

Qualifications

• Proven experience in reconciliations and Accounts Payable, preferably within the retail industry.
• Solid creditors and cashbook experience.
• Experience working with ERP systems.

Responsibilities

• Process incoming invoices promptly and accurately.
• Prepare and execute supplier and once-off EFT payment runs.
• Reconcile bank accounts and supplier accounts.

Skills

Reconciliations

Accounts Payable

Sage Evolution

MS Office

Stock systems

Communication skills

Analytical skills

Problem-solving

Education

Matric (Grade 12)

Tools

Sage Evolution

ERP systems

Job description

Start Date

A.S.A.P / Immediate

Requirements

• Matric (Grade 12)
• Proven experience in reconciliations and Accounts Payable, preferably within the retail industry
• Solid creditors and cashbook experience
• Strong experience using Sage Evolution (Pastel Evolution / Sage 200 Evolution preferred)
• Experience working with ERP systems
• Proficient in MS Office, with strong Excel skills
• Experience with stock systems
• Experience with and understanding of inter-company loan accounts and purchasing
• Excellent communication skills, with the ability to interact professionally with suppliers and internal stakeholders
• Detail-oriented with strong analytical and problem-solving abilities
• Ability to prioritize tasks and manage time effectively in a deadline-driven environment
• Knowledge of relevant regulatory requirements and compliance standards

Duties

• Process incoming invoices promptly and accurately, ensuring correct coding, approvals, and matching purchase orders.
• Prepare, load, and execute supplier and once-off EFT payment runs.
• Perform cashbook and petty cash processing.
• Reconcile bank accounts
• Reconcile accounts payable and supplier accounts and investigate and resolve discrepancies.
• Maintain vendor master data, ensuring the accuracy of all supplier records.
• Assist with month-end and year-end close processes.
• Monitor and review the age analysis on a weekly basis.
• Ensure the age analysis is kept up to date and that no late payments occur.
• Liaise and communicate with suppliers regarding payment enquiries and discrepancies.
• Provide documentation and support during audit periods.

Hours

• Monday to Friday: 08:30 – 17:00