Accounts Payable Administrator

Alistair James Company Ltd; South Africa; On-site; ZAR 250 000 - 320 000; Full time

Job summary

A leading logistics service provider in South Africa seeks an experienced Accounts Payable Clerk. Your role will involve processing supplier invoices, performing three-way matches, and ensuring timely resolution of vendor queries. The ideal candidate must have at least 3 years of accounts payable experience and can thrive in a fast-paced environment. You will work Monday to Friday, with alternate Saturdays required. Join a team dedicated to excellent service in the logistics sector.

Qualifications

• Minimum of 3 years' experience in accounts payable.
• Minimum of 5 years' work experience.
• Experience in the logistics industry is preferred.

Responsibilities

• Process supplier invoices in accordance with company policies.
• Perform matching between purchase orders, GRNs, and invoices.
• Investigate and resolve mismatched invoices.

Skills

Excellent communication and interpersonal skills

Ability to thrive in a fast-paced environment

Strong problem-solving abilities

Attention to detail

Organizational skills

Education

Relevant tertiary education

Tools

SAP Business One (SAP B1)

Job description

Alistair Group is one of East and Southern Africa's fastest-growing service companies, providing a variety of self-delivered logistics solutions with core competencies in road freight and operational hire of material handling equipment. The business has gone from strength to strength, growing quickly in both its geographical coverage and variety of services offered to clients. At the moment, the Group employs over 900 personnel, delivers services across sixteen countries and is poised for significant further expansion.

Core Competencies

• Material Supply
• Customs Clearance
• Road Freight
• Material Handling
• Storage and Warehousing
• Offshore & Onshore Equipment Rental
• Specialized Inspection Services

Vision

To be known as the company that makes Africa work better.

Company Behaviours

Honesty, Customer Focus, Continual Improvement, Humility, and Safety.

Accountabilities & Responsibility Areas

• Process supplier invoices accurately and timeously in accordance with company policies and procedures.
• Perform three-way matching between purchase orders, goods received notes (GRNs), and invoices.
• Investigate and resolve mismatched invoices on the system and reject or return them in line with company guidelines.
• Capture and post invoices accurately in SAP Business One (SAP B1).
• Assist with auditing data entries and invoices to ensure accuracy and prevent duplication.
• Perform vendor (local, foreign and trade) statement reconciliations.
• Provide regular status updates on invoices, payments, and queries to suppliers and internal stakeholders.
• Ensure timely resolution of vendor queries via email and telephone.
• Assist with weekly cash flow forecasting for vendors.
• Support the Accounts Payable team during month-end procedures to ensure deadlines are met.
• Assist with preparation and documentation for external audits when required.
• Maintain proper filing and document control for all supplier transactions.
• Capture and verify new supplier information and banking details.
• Adhere to internal controls, audit requirements, and compliance processes.
• Provide support with ad hoc requests from the Accounts Payable Team Leader and Head of Financial Transactions.

Education, Skills and Qualifications

• Relevant tertiary education
• Must have a minimum of 3 years' experience in accounts payable.
• Minimum of 5 years' work experience.
• Experience in the logistics industry is preferred.
• Ability to thrive in a fast-paced, dynamic work environment.
• Should be resilient and be able to work under pressure.
• Have the ability to work longer hours and not be limited to work times.
• Excellent communication and interpersonal skills.
• Ability to analyse financial data and provide insights for decision-making.
• Strong problem-solving abilities, attention to detail, and organisational skills.
• Work Hours: Monday to Friday, 7:20 AM - 4:20 PM, and Alternate Saturdays, 8:00 AM - 12:00 PM

Legal Notice

The Company reserves the right to withdraw from the recruitment process at any time, at its sole discretion. The sharing of any aptitude test, assessment, or invitation to an interview does not constitute an offer of employment or guarantee any future employment with the company. Candidates acknowledge that progression through any stage of the recruitment process does not imply or ensure an eventual offer of employment.

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