Payroll à Allemagne

1. Documentation & Record-Keeping Maintain and organize site documents (drawings, permits, inspection reports, RFIs, etc.).

* Prepare and track daily/weekly reports (progress, manpower, equipment, materials).

* Ensure proper filing of subcontractor invoices, timesheets, and delivery notes.

* Assist in preparing method statements, risk assessments, and compliance documents.

2. Site Coordination & Communication

* Act as a liaison between the M&E subcontractor, main contractor, and other trades.

* Schedule and document site meetings, including minutes and action points.

* Coordinate with engineers, supervisors, and foremen to relay updates and instructions.

* Manage site correspondence (emails, memos, notices).

3. Logistics & Material Management

* Track deliveries of M&E materials and equipment.

* Verify material quantities against orders and report discrepancies.

* Maintain inventory logs and ensure proper storage of materials.

4. Health, Safety & Environment (HSE) Compliance

* Assist in maintaining HSE records (safety inspections, permits, training logs).

* Ensure all workers have valid certifications and PPE.

* Report incidents/near-misses and support investigations.

5. Quality Control Support

* Assist in compiling inspection & test reports (ITPs).

* Track snagging lists and defect rectifications.

* Ensure as-built drawings and O&M manuals are updated.

6. Timekeeping & Attendance

* Monitor subcontractor labor attendance and submit to payroll.

* Manage site access (issuing passes, visitor logs).

7. General Administrative Duties

* Manage site office supplies and equipment.

* Handle petty cash and expense reports (if applicable).

* Support site mobilization/demobilization (setup, permits, etc.).

Key Skills & Competencies

Strong organizational and multitasking abilities.

Proficiency in MS Office (Excel, Word, Outlook).

Knowledge of M&E systems (HVAC, electrical, plumbing, fire protection).

Understanding of construction workflows and subcontracting processes.