Assistant Human Resource & Admin Operations Manager

VECTOR INFOTECH PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company seeks an experienced manager to lead its Administration and Human Resource functions in Singapore. This role involves overseeing departmental performance, ensuring compliance, and supporting top management. The ideal candidate will demonstrate strong leadership, operational excellence, and effective communication skills, with a focus on enhancing HR processes.

Qualifications

• Minimum 3 years in operations, office administration, and HR, with at least 1 year in a supervisory role.
• Proven track record in managing teams and improving processes.
• Strong understanding of HR best practices and local employment laws.

Responsibilities

• Oversee Administration and HR functions, ensuring departmental performance and alignment with company goals.
• Manage daily HR operations including recruitment, onboarding/offboarding, payroll, and compliance.
• Serve as Management Representative for ISO and improve corporate compliance initiatives.

Skills

Leadership

Organizational

Interpersonal

Strategic Thinking

Communication

Operational Excellence

Education

Tertiary education in Business Administration, Human Resources, Management, or related field

Tools

Microsoft Office

Job description

Job Overview

We are seeking an experienced and hands-on manager to oversee the full spectrum of Administration and Human Resource functions , while also supporting the top management team on corporate affairs and compliance initiatives . The position carries a direct responsibility for departmental performance, team leadership, policy implementation, and operational effectiveness.

The ideal candidate will be a highly organized and proactive leader who takes full ownership of their functions and is prepared to step in when needed to ensure continuity and service delivery.

Key Responsibilities

Departmental Leadership

• Oversee and manage the Administration and Human Resource Office , setting objectives, supervising performance, and ensuring alignment with company goals.
• Provide clear direction, coaching, and development to team members.
• Plan departmental resources, workflows, and coverage, including stepping in during team absences to maintain service levels.

Administrative Management

• Oversee the overall upkeep, safety, and functionality of the office premises, creating a professional and conducive work environment.
• Ensure smooth operations and upkeep of office premises and facility including corporate telco & utility accounts, furniture, fittings, maintenance schedules, and service contracts etc.
• Implement and manage professional visitor handling protocols and front desk operations.
• Oversee procurement and stock management for office supplies, pantry items, and other sundries.

Travel & Logistics

• Manage and approve business travel arrangements for all staff, including airfares, accommodations, transport, and travel documentation.
• Ensure efficient, policy-compliant, and cost-effective travel planning.

Finance & Petty Cash Oversight

• Act as custodian of the petty cash fund , ensuring its responsible use for travel advances, minor purchases, and daily operational needs.
• Oversee accurate tracking, reconciliation, and reporting of petty cash expenditures.

Human Resource Management

• Oversee and Manage day-to-day HR operations, including recruitment logistics, onboarding/offboarding , payroll, leave and attendance administration, employee records, and policy enforcement.
• Coordinate and implement staff welfare programs, training initiatives , and performance-related administrative processes.
• Ensure HR processes are compliant with regulatory standards and internal policies.

Corporate Affairs & Compliance

• Serve as the Management Representative for ISO and other management systems, ensuring compliance with standards, audit readiness, and continuous improvement of documentation and procedures.
• Identify and manage applications for government grants, subsidies, and workforce development programs relevant to business operations.
• Lead and coordinate corporate-level change and improvement initiatives , working with cross-functional teams to improve operational efficiency and workplace standards.
• Support implementation of strategic programs related to workplace safety, sustainability, digitisation , or organisational development.
  

Requirements

• Tertiary education in Business Administration, Human Resources, Management, or a related field.
• Minimum 3 years of progressive experience in operations, office administration, and HR, with at least 1 year in a supervisory role .
• Proven track record of managing cross-functional teams and improving administrative and HR processes.
• Experience in corporate affairs, ISO system implementation , or government grant applications is highly preferred.
• Strong understanding of HR best practices and local employment laws.
• Proficient in Microsoft Office and relevant administrative or HR software.
• Strong organizational, leadership, and interpersonal skills.
• High integrity, accountability, and attention to detail.

Key Attributes

• Leadership: Confident in managing people and functions independently with minimal supervision.
• Hands-on: Willing and able to step in to cover key duties when required.
• Operational Excellence: Continuously seeks to improve systems and procedures.
• Strategic Thinking: Understands both the day-to-day and long-term improvement aspects of operations.
• Communication: Strong ability to communicate with staff at all levels and external stakeholders.