Facilities Management jobs in Spain

Objectives:

• Oversee the entire tenant fit-out process from lease confirmation to store opening

• Review and approve tenants’ interior designs, shopfront concepts, and signage proposals

• Ensure smooth coordination with contractors, consultants, and internal/external teams to resolve site issues

• Ensure compliance to authorities’ requirements, statutory regulations, including BCA, SCDF, NEA, and mall-specific requirements.

Job Duties:

• Lead the mall operations team in managing the daily operations, maintenance and upkeep of the mall facilities

• Ensure that all operational issues and emergencies are attended promptly & rectified with minimal inconvenience & disruption

• Oversee service contractors to effectively achieve the highest standard

• Develop, manage and execute operations strategies to improve mall operations

• Review shopping mall SOP regularly and ensure full compliance

• Manage expenditure and spending

• Responsible for contracts administration and management

• Manage tender specification and advise accordingly

• Maintain good rapport with tenants and managing tenancy fitting-out works

• Assist in the implementation of AEI projects

• Tenancy Design & Planning:

o Review and approve tenants’ design submissions (layout plans, shopfront, signage, M&E drawings) to ensure compliance with mall design criteria and brand image.

o Work closely with leasing, project, and operations teams to ensure tenant design aligns with overall mall aesthetics and functionality.

o Coordinate and manage the fit-out process from lease signing to handover and store opening.

o Conduct site inspections and ensure compliance with safety, fire, and building codes.

o Monitor renovation progress and ensure works are completed on schedule.

o Ensure all fit-out works are carried out in accordance with local building codes, fire safety regulations, and mall house rules.

o Assist in updating Fitting Out Manual and associated guidelines and other design control documents.

Requirements:

Education

• Degree in Architecture, Interior Design, Building or Construction Management, Civil Engineering, Facilities or Project Management,

Experience

• Minimum 5 years of relevant experience in tenancy coordination, fit-out project management, or retail/mall environment.

• Strong working knowledge with retail mall maintenance work and local codes and regulations

• Preferably with prior experience in successful completion of major AEI projects (Malls)

Skills

• Strong project coordination and stakeholder management skills.

• Excellent knowledge of building codes, fire safety, and M&E requirements.

• Proficient in reading technical drawings (Architectural, Structural, M&E).

• Good communication and problem-solving skills.

• Proficient in AutoCAD, MS Office, and project scheduling tools.

• Understanding of architectural and interior design principles, especially in retail or commercial spaces.

• Possess knowledge of local building codes and fire safety regulations, including SCDF, BCA, NEA, URA guidelines.

• Possess knowledge of M&E coordination to ensure services like ACMV, power provision, plumbing & sanitary, and fire protection align with tenant designs.

• Possess construction and site management knowledge.

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.

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