Engineering Administrator

EOS INNOVATION SINGAPORE PTE. LTD.; Singapore; On-site; SGD 35,000 - 50,000; Full time

Job summary

A leading engineering firm in Singapore is seeking an Administrative Support professional to manage office operations, assist with procurement tasks, and provide administrative support to engineering teams. The ideal candidate should possess strong organizational and multitasking skills, proficiency in MS Office and MS365 tools, and previous experience with engineering-related projects. Excellent verbal and written communication skills are essential. This is an opportunity to contribute to an innovative team in Singapore.

Qualifications

• Strong organizational and multitasking abilities to manage various administrative tasks effectively.
• Excellent in MS office tools such as Excel, Word & PowerPoint.
• Able to use MS365 tools such as SharePoint, List, Power Automate, Power Apps.
• Excellent verbal and written communication skills to facilitate clear interactions within the team.
• Previous 1-2 years of experience with engineering related projects.

Responsibilities

• Managing office operations such as maintaining office supplies, equipment & facilities.
• Providing comprehensive administrative support to the engineering teams.
• Organizing and maintaining defence engineering project documentation.
• Working with the procurement team to manage purchase requests and inventory.
• Assisting in the development and implementation of engineering department policies.

Skills

Organizational skills

Multitasking abilities

MS Office tools (Excel, Word, PowerPoint)

MS365 tools (SharePoint, List, Power Automate, Power Apps)

Verbal and written communication

Job description

Administrative Support

• Managing office operations such as maintaining office supplies, equipment & facilities (inclusive of pantry inventory).
• Provide comprehensive administrative support to the engineering teams, including managing schedules of staff and maintaining documentation.

Documentation Management

• Organize and maintain defence engineering related project documentation, ensuring all materials are accurately filed and easily accessible

Procurement Tasks

Work with procurement team to

• Raise purchase request
• Create & maintain the purchase request database, track purchases
• Stock taking for incoming goods

Inventory Management

Monitor and maintain inventory of supplies to the office

• Office supplies (Stationeries, files etc.)
• Equipment (Printers, Scanner etc.)
• Pantry

Monitor and maintain inventory of supplies specific to the engineering department.

• Common parts bin (Mechanical, Electrical, Electronics)
• EUS/EUC items

Policy Development

Assist in the development and implementation of engineering department policies and procedures to improve efficiency.

Required Skills & Qualifications

Organizational Skills

• Strong organizational and multitasking abilities to manage various administrative tasks effectively.
• Excellent in MS office tools such as Excel, Words & PowerPoint
• Able to use MS365 tools such as Sharepoint, List, Power Automate, Power Apps

Communication Skills

• Excellent verbal and written communication skills to facilitate clear interactions within the team

Experience

• Previous 1-2 years of experience with engineering related projects is required
• Experience with military terminology or related defence work is a bonus