Administrative Assistant (MCST)

-; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A property management firm in Singapore is seeking an individual to maintain accurate records, manage communications, and address tenant inquiries in a professional manner. The ideal candidate should have at least 'N' levels and familiarity with facilities management. Proficiency in MS Office and strong interpersonal skills are essential. Responsibilities also include coordinating maintenance schedules and assisting with financial processes. This position offers opportunities for career development within the property sector.

Qualifications

• Familiarity with property/facilities/real estate management is beneficial.
• Prior experience in a comparable role is highly valued.
• Strong interpersonal and communication skills are essential.

Responsibilities

• Maintain accurate records, documentation, and filing systems.
• Manage calls, emails, and correspondence.
• Address residents' inquiries and feedback professionally.
• Coordinate maintenance schedules and vendor activities.
• Assist with financial processes and compliance.

Skills

Interpersonal skills

Communication skills

Proficiency in MS Office

Filing systems knowledge

Education

Minimum 'N' levels

Job description

Job Descriptions

• Maintain accurate records, documentation and filing systems for properties and buildings operations.
• Manage calls, emails and correspondence to facilitate internal and external communications.
• Address residents or tenants' inquiries, concerns and feedback professionally and disseminate important updates about the property like receptionist duties.
• Coordinate maintenance schedules and vendor activities while tracking inventory and expenses.
• Assist with financial processes and ensure compliance with regulations and property's bylaws.
• Perform other tasks as assigned by Supervisor.

Job Requirements

• Familiarity with property / facilities / real estate management is beneficial.
• Minimum "N" levels and/or prior experience in a comparable role is highly valued.
• Proficiency in MS Office (Word, Excel, PowerPoint and Outlook).
• Knowledge of basic office equipment and filing systems.
• Strong interpersonal and communication skills are essential.

Location

Bukit Timah