HR Executive (Beauty Retail)

UNIBOARD PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading beauty retail firm in Singapore is seeking an HR Executive to provide payroll and administrative support. You will assist in recruitment, manage HR systems, and support employee relations. Ideal candidates have a Diploma/Degree and at least 2 years of payroll and recruitment experience in relevant industries. Strong organizational, communication, and interpersonal skills are essential. Join our dynamic team to attract, retain, and develop top talent!

Qualifications

• Minimum 2 years of relevant payroll and recruitment experience in Retail, FMCG, or F&B industries.
• Strong understanding of HR Management Systems and payroll systems.
• Ability to work independently and collaboratively with minimal supervision.

Responsibilities

• Assist in the full recruitment cycle for retail positions.
• Process end-to-end payroll administration using Quick HR.
• Support employee relations and handle grievances.

Skills

Organizational skills

Communication skills

Interpersonal skills

Multitasking skills

Education

Diploma/Degree in any field

Tools

Quick HR

Job description

Job Summary:

We are seeking a dynamic and detail-oriented HR Executive to join our Beauty Retail team. This role focuses on payroll and administrative support, ensuring a seamless and efficient HR operation. You will be instrumental in helping the recruitment cycle, maintaining HR systems, and supporting employee relations within the company.

Key Responsibilities:

Recruitment & Onboarding:

• Assist in the full recruitment cycle for retail positions, interviewing and selecting candidates as assigned
• Prepare and update recruitment materials such as contracts, job descriptions, and job advertisements
• Conduct new employee orientation and onboarding processes, including uniform issuance and POS data access setup and talent card

HR Administration:

• Update the HR Management System (HRMS) and enter data into the payroll and leave management system (Quick HR)
• Handle work permit applications, cancellations, and renewals in compliance with MOM work pass processing
• Prepare a variety of employee letters including promotions, employment verification, and salary adjustments
• Maintain both electronic and paper-based employee personnel files, ensuring compliance with company standards

Payroll:

• Process end-to-end payroll administration using Quick HR system – generate payroll, CPF, IR8A, IRAS
• Process staff commissions and other staff payment matters (claims, leave management, time attendance)

Employee Relations:

• Support employee relations as liaison for grievances, issuing warning letters, and managing terminations
• Work closely with the Operations and accounts teams to ensure accurate and efficient information flow, such as attendance clock‑in/out reports, commission data submission and updates, and CPF uploads

Data Management:

• Perform data entry and processing tasks, including attendance reports, birthday voucher issuance, and pro-family leave reports
• Archive employee records in accordance with company policies

Other Duties:

• Undertake additional ad‑hoc HR‑related duties as required (ex. HR outlet visit and audit)

Job Requirements:

1. Minimum Diploma/Degree in any field
2. At least 2 years of relevant payroll and recruitment experience in the Retail, FMCG, or F&B industries, or within a recruitment agency
3. Strong understanding of HRMS and payroll systems (experience with Quick HR is a plus)
4. Excellent organizational and multitasking skills
5. Strong communication and interpersonal skills
6. Ability to work independently and as part of a team with minimum supervision
7. Able to join on short notice is an added advantage

Join us in shaping the future of our Beauty Retail team by ensuring we attract, retain, and develop top talent. Apply now to be a part of our dynamic team!