HR and Admin Executive

HONG YE GROUP PTE. LTD.; Singapore; On-site; SGD 40,000 - 70,000; Full time

Job summary

A leading HR services provider in Singapore is seeking a dedicated HR Executive to manage end-to-end payroll processing and ensure compliance with local regulations. You will be responsible for various HR functions, including processing CPF, IR8A claims, and managing employee engagement programs. The ideal candidate should have a diploma in Human Resource Management and at least 2 years of relevant experience, with strong analytical and organizational skills. This role demands meticulous attention to detail and the ability to perform under pressure.

Qualifications

• Minimum 2 years of experience in HR Function, preferably with payroll and WICA processing experience.
• Ability to handle multiple tasks and prioritize effectively.
• Highly adaptable and able to perform a variety of tasks quickly on short notice.

Responsibilities

• Handle end-to-end processing of monthly payroll.
• Work closely with Operations and Finance department on payroll and billing matters.
• Design, implement, and manage employee engagement programs.

Skills

Analytical skills

Strong organizational skills

Communication skills

Attention to detail

Proficiency in HR information systems

Problem-solving

Education

Diploma in Human Resource Management

Tools

Payroll software

Job description

Job Responsibilities

• Handle end-to-end processing of monthly payroll
• Process CPF, IR8A, IR21, NS make-up pay claim, Government-Paid Leave claim, and government grants
• Submit statutory report and survey to the authorities such as MOM surveys, wage surveys, etc
• Support Increment/Bonus Exercise
• Draft and prepare HR related letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.)
• Leave Administration
• Work closely with Operations and Finance department on payroll and billing matters
• Assist in Foreign Worker Levy matters
• Administer work injury compensation (WICA) matters (MOM iReport and claim submission)
• Process foreign worker medical insurance, public liability insurance and medical claims in a timely manner
• Maintain accurate HR database and update employee records in HR information system
• Follow up and ensure that all employees’ employment status is updated and processed timely
• Ensure all documentations are properly filed (i.e. P-Files, E-P Files)
• Design, implement, and manage employee engagement programs (i.e. employee communication platforms and activities, etc.)
• Work pass applications, renewals, cancellations, appeals, etc.
• Coordinate training and development need for employees
• Involve in ISO Audit Preparation and license renewals process
• Review work processes and standard of procedure (SOP) for HR Department
• Review all work done by HR and Admin team
• Assist in yearly performance appraisal exercise
• Administer new project preparation
• Prepare relevant reports for Management review
• Any other duties assigned

Job Requirements

• Diploma in Human Resource Management and/or related field
• Minimum 2 years’ of experience in HR Function, preferably with payroll and WICA processing experience
• With strong analytical skill, integrity with strong sense of confidentiality
• Proficiency in HR information systems and payroll software
• Good knowledge of Employment Act, IRAS and MOM regulations and HR best practices
• Strong organizational and communication skills
• Ability to handle multiple tasks and prioritize effectively
• Attention to detail and accuracy in documentation
• Highly adaptable and able to perform a variety of fast and change assignments quickly on short notice
• Independent, proactive, and problem solver
• Meticulous and pleasant disposition