Executive Assistant

Howden; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A global financial services company in Singapore is seeking an experienced Executive Assistant to provide comprehensive support to the CEO. The role involves managing calendars, organizing meetings, and handling confidential information with professionalism. Ideal candidates will have a Bachelor's degree in a related field and at least 3 years of relevant experience. Strong organizational and communication skills, with proficiency in Microsoft Office, are essential for success in this position.

Qualifications

• Minimum 3 years of experience in administrative support roles, preferably in financial or professional services.
• Ability to handle sensitive information with discretion and professionalism.
• High level of professionalism and ability to interact with individuals at all levels.

Responsibilities

• Provide executive support to CEO by managing calendars and scheduling appointments.
• Organize and coordinate meetings including preparation of agendas and follow-ups.
• Support the CEO in presentations, reports, and correspondence.
• Manage travel arrangements and expense reporting.

Skills

Organizational skills

Time management skills

Communication skills

Proficiency in Microsoft Office

Education

Bachelor’s degree in Business Administration, Communications or related field

Job description

Job Responsibilities

• Provide executive support to CEO, including managing calendars, scheduling appointments and prioritizing meetings to optimize time and efficiency


• Organize and coordinate meetings, including preparation of agendas, minutes and follow-up on action items


• Handle sensitive and confidential information with discretion and professionalism


• Liaise with internal and external stakeholders on behalf of the CEO


• Support the CEO in preparing presentations, reports and correspondence


• Manage travel arrangements, logistics and expense reporting


• Other ad-hoc tasks as and when required

Job Requirements

• Bachelor’s degree in Business Administration, Communications or a related field


• Minimum 3 years of relevant working experience in relevant administrative support roles, preferably in financial services or professional services industries


• Strong organizational, time management and communication skills


• Proficient in Microsoft Office


• High level of professionalism and ability to interact with individuals at all levels