Executive Assistant

Disney Parks and Resorts; Singapore; Remote; SGD 50,000 - 70,000; Full time

Job summary

A global entertainment company in Singapore is seeking an Administrative Support professional to assist the APAC Regional Security Operations group. This role involves coordinating meetings, managing calendars, and providing diligent support to senior leadership. The ideal candidate should possess a Diploma or equivalent with a minimum of five years of corporate experience. Strong organizational skills, attention to detail, and effective communication are essential for success in this position.

Qualifications

• Minimum of five years relevant working experience in a corporate environment.
• Experience supporting a senior leader is preferred.

Responsibilities

• Prepare Travel & Entertainment claims for the Vice President.
• Schedule meetings and manage appointments.
• Manage the day-to-day calendar for the Vice President.
• Make travel arrangements including flights and lodging.
• Handle daily correspondence and messages.

Skills

Organizational skills

Attention to detail

Communication skills

Team player

Technology savvy

Education

Diploma or GCE 'O' levels

Job description

Overview

The role is responsible for providing overall support to the APAC Regional Security Operations group. Duties include, but are not limited to, meetings coordination, database management, invoice processing, communicating with internal and external stakeholders, and other general secretarial and administrative support to the department. Strong team player is highly desirable. Based in Singapore, this position will report into the Vice President of Global Security Asia Pacific.

Responsibilities

• Prepare Travel & Entertainment (T&E) claims on behalf of the Vice President. File, track and manage T&E reconciliation
• Schedule meetings and manage appointments, with follow up for each activity
• Manage the day-to-day calendar for the Vice President
• Make all travel arrangements which includes flights, ticketing, lodging, visa application, etc.
• Liaise with VP's direct reports and other employees to ensure deadlines are met
• Receive guests/overseas visitors, handle daily correspondence (mails, emails, faxes), answer phone calls and take and relay messages in a timely manner
• Manage SAP administration to include PO's and Invoices
• Maintain security databases and MIS, efficient document filing systems (manual and electronic), and distribute department information, materials, and presentations, as required
• Coordinate with the GSCC, ESCC, GITA, GCM, and other Global Security-related entites for enterprise related MIS
• Take meeting minutes when necessary.
• Coordinate and collaborate with APAC teams and other cross-functional teams.
• Provide overall administrative support to the APAC regional security group

Professional Qualifications and Experience

• Preferably a Diploma holder. Candidates with GCE 'O' levels and a minimum of five years relevant working experience in a corporate environment
• Similar experience working with or supporting a senior leader is preferred

Skills

• A self-starter who is organised, resourceful and able to take initiatives
• A positive attitude. Able to multi-task effectively, with attention to detail
• A strong team player. Good communication skills and prompt in follow-ups
• Technology savvy with analytical skills
• Mature understanding of company and team confidentiality

The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. We are committed to building a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.

About The Walt Disney Company (Corporate)

At Disney Corporate you can see how the businesses behind the Company\'s powerful brands come together to create the most innovative, far-reaching and admired entertainment company in the world. As a member of a corporate team, you\'ll work with world-class leaders driving the strategies that keep The Walt Disney Company at the leading edge of entertainment. See and be seen by other innovative thinkers as you enable the greatest storytellers in the world to create memories for millions of families around the globe.

About The Walt Disney Company

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney\'s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with The Walt Disney Company (Southeast Asia) , which is part of a business we call The Walt Disney Company (Corporate).