ADMIN

57 EMPLOYMENT AGENCY PTE. LTD.; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A leading employment agency in Singapore is seeking an experienced office administrator to coordinate office activities, supervise staff, manage communications, and support budgeting processes. The ideal candidate will have strong organizational and leadership skills, as well as proficiency in MS Office. A qualification in secretarial studies will be an advantage. This role requires flexibility to work during nights, weekends, and public holidays.

Qualifications

• Proven experience as an office administrator, office assistant or relevant role.
• Able to work on night shift, weekend and public holiday.

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance.
• Supervise administrative staff and divide responsibilities to ensure performance.
• Manage agendas/travel arrangements/appointments for upper management.
• Manage phone calls and correspondence.
• Support budgeting and bookkeeping procedures.
• Create and update records and databases.
• Track stocks of office supplies and place orders.
• Submit timely reports and prepare presentations.

Skills

Outstanding communication and interpersonal abilities

Excellent organizational skills

Leadership skills

Familiarity with office management procedures

Proficient in MS Office

Education

Qualifications in secretarial studies

Job description

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Supervise administrative staff and divide responsibilities to ensure performance
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary

Requirements and skills

• Proven experience as an office administrator, office assistant or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software
• Qualifications in secretarial studies will be an advantage
• Able to work on night shift, weekend and public holiday