Senior Board and Committees Affairs Specialist

Al-Ahli Club Company; Jeddah; On-site; SAR 100,000 - 120,000; Full time

Job summary

A prominent organization in Saudi Arabia is seeking a Senior Board & Committees Affairs Specialist to manage secretariat functions related to the Board of Directors. Responsibilities include coordinating meetings, maintaining governance documentation, and ensuring compliance with corporate governance standards. Candidates should have a Bachelor’s degree and at least 5 years of experience in governance or compliance roles. Proficiency in Arabic and English and strong organizational skills are essential to succeed in this role.

Qualifications

• Minimum 5 years in a governance or compliance role, 2 years in board support.
• Familiarity with KSA governance regulations is preferred.
• Strong understanding of board governance practices.

Responsibilities

• Coordinate Board and Committee meetings, agenda setting, and invitations.
• Prepare and distribute meeting packs and formal minutes.
• Maintain structured records of Board and Committee materials.
• Ensure compliance with governance documentation policies.

Skills

Structured governance documentation

Data analytics

Excellent writing skills (Arabic and English)

Proficiency in MS Office

High organizational ability

Education

Bachelor’s degree in Law

Additional certification in Corporate Governance

Tools

MS Office

Job description

About the job

The Senior Board & Committees Affairs Specialist is responsible for managing all secretariat functions related to the Board of Directors and its committees. The role ensures governance processes are effectively implemented, decisions are documented and tracked, and meetings are executed in line with regulatory and internal standards. This includes supporting high-quality decision-making, maintaining records, and acting as a key liaison between executive management and the Board.

Responsibilities:

1. Board & Committee Secretariat

• Coordinate and organize Board and Committee meetings, including scheduling, agenda setting, and invitations.
• Prepare, review, and distribute meeting packs, agendas, and background materials in a timely and secure manner.
• Take formal minutes of meetings, ensure accurate documentation of decisions, and follow up on action items.

2. Governance Documentation & Records

• Maintain structured records of Board and Committee materials, including resolutions, charters, and declarations of interest.
• Ensure all governance documents are archived in accordance with policy and are accessible to authorized stakeholders.
• Track Board and Committee decisions and monitor implementation progress with concerned departments.

3. Policy & Charter Compliance

• Ensure that Board and Committee meetings are conducted in accordance with approved charters and company policies.
• Assist in reviewing and updating Board and Committee charters, in alignment with regulatory updates and best practices.
• Provide advisory support on compliance with corporate governance codes and internal protocols.

4. Stakeholder Coordination

• Serve as the focal point for communication between Board members, executive management, and external regulators when relevant to governance activities.
• Support onboarding of new Board or Committee members by coordinating induction sessions and providing access to governance materials.
• Coordinate with Legal and Compliance on matters related to Board resolutions, disclosures, and filings.

5. Reporting & Advisory

• Prepare Board dashboards, meeting calendars, resolution trackers, and governance performance reports.
• Support the Board affairs function in preparing annual evaluation reports of the Board and its Committees.
• Assist in planning governance workshops, training, and awareness sessions for Board and executive stakeholders.

Qualifications & Experience:

• Bachelor’s degree in Law, Business Administration, Governance, or a related field.
• Additional certification in Corporate Governance or Company Secretarial Practice is preferred.
• Minimum 5 years in a governance, secretariat, legal, or compliance function, with at least 2 years focused on board/committee support.

Skills:

• Structured governance documentation and reporting, Data analytics, business reporting, and dashboards creation.
• Familiarity with KSA governance regulations, Ministry of Sports compliance requirements, and corporate governance mandates is highly preferred.
• Strong understanding of board governance practices and regulatory frameworks.
• Excellent writing skills (Arabic and English) for minutes and formal documentation.
• High organizational ability and confidentiality in handling sensitive materials.
• Proficiency in MS Office, especially PowerPoint, Word, and Excel. Knowledge of board portal systems is a plus