Receptionist & Admin Assistant

PGP Energies; Al Khobar; On-site; SAR 120,000 - 150,000; Full time

Job summary

A leading firm in the oil & energy sector in Al Khobar is seeking an organized and proactive Receptionist and Administration professional. The role involves greeting visitors, managing calls, and performing various administrative duties to enhance office operations. Candidates should possess a Bachelor's degree or diploma in Business Administration, with 2-3 years of relevant experience. Strong communication, time management, and organizational skills are essential for success in this dynamic work environment.

Qualifications

• 2–3 years of experience in a similar administrative or front office role.
• Good ERP knowledge is beneficial.
• Proficient in MS Office applications.

Responsibilities

• Greet and assist visitors, manage calls, and provide administrative support.
• Schedule meetings and maintain office calendars.
• Perform day-to-day administrative duties including filing and typing.
• Manage office supplies and maintain inventory.
• Enter data into ERP systems and maintain records.
• Assist in HR-related tasks and maintain employee records.

Skills

Communication skills

Time management

Multitasking

Organizational abilities

Professional appearance

Attention to detail

Education

Bachelor's degree or diploma in Business Administration

Tools

MS Office (Word, Excel, Outlook)

ERP systems

Job description

We are proud to be one of the leading firms in the oil & energy sector, and we’re currently expanding our team. We are looking for a Receptionist and Administration who is organized, proactive, and ready to grow within a dynamic work environment.

If you're a passionate self-starter, this is an excellent opportunity to kick-start or develop your professional career.

Key Responsibilities

• Greet and assist visitors, manage incoming calls, and provide general administrative support to ensure smooth office operations.
• Schedule meetings, appointments, and maintain office calendars.
• Perform day-to-day administrative duties including filing, typing, copying, scanning, and binding of documents.
• Manage office supplies inventory – monitor stock levels, place orders, and follow up on deliveries.
• Maintain petty cash and ensure proper documentation of all transactions.
• Enter data into ERP systems and maintain accurate and up-to-date records.
• Prepare letters, memos, presentations, and reports as required.
• Assist in HR and admin-related tasks such as maintaining employee records, coordinating onboarding formalities, and updating attendance registers.
• Coordinate with vendors, service providers, and maintenance teams for office facilities management.
• Handle travel arrangements, hotel bookings, and transport coordination for staff when required.
• Support internal teams by coordinating across departments to ensure timely completion of administrative and operational tasks.
• Ensure the reception area and common office areas are clean, professional, and well maintained.
• Contribute to the team’s efficiency and effectiveness through strong communication and organizational skills.

Qualifications & Skills

Education & Experience

• Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.
• 2–3 years of experience in a similar administrative or front office role with Good ERP knowledge may also apply.

Technical Skills

• Proficient in MS Office (Word, Excel, Outlook).
• Experience with ERP systems or willingness to learn.
• Basic knowledge of office equipment (printers, scanners, PBX systems).

Soft Skills

• Excellent verbal and written communication skills.
• Strong time management, multitasking, and organizational abilities.
• Professional appearance and demeanor.
• High level of integrity and attention to detail.
• Ability to handle confidential information with discretion.