Receiving Clerk - Fairmont the Red Sea

FAIRMONT; Umluj; On-site; SAR 30,000 - 40,000; Full time

Job summary

A luxury hotel chain is seeking a Receiving Clerk to manage the incoming goods process by verifying deliveries against purchase orders and maintaining accurate records. The ideal candidate should have a college diploma and at least 1-2 years of experience in a purchasing or stores environment. Strong organizational skills and fluency in English are essential. This role requires a flexible schedule, teamwork, and attention to quality standards.

Qualifications

• Must be willing to work a flexible schedule.
• Self-motivated with strong organizational and communication skills.
• Experience in purchasing or store environment for at least 1-2 years.

Responsibilities

• Receive and verify goods against purchase orders.
• Inspect condition and count items at receipt.
• Complete daily receiving logs and reports.

Skills

Strong organizational skills

Communication skills

Multi-tasking

Fluency in English

Team Player

Customer oriented

Education

College diploma or equivalent qualifications

Tools

Microsoft Excel

Job description

Job Description

• Receive and verify goods on behalf of the Hotel against the purchase orders by taking into account the quality and quantity of the received products and note any discrepancies.
• Inspect the physical condition and count or measures the quality and weight of all items or supplies at the time they are received and before they are placed in storage.
• Ensure all deliveries are received at the designated receiving area only.
• Ensure all invoices and / or packing slips are stamped with the appropriate receiving stamp upon deliveries.
• Ensure that all rejected goods are properly documented and accounted for by issuing Goods Return Notes (GRN) to suppliers.
• Deliver goods received to the location that is specified on the Purchase Order.
• Ensure that all the goods received are posted daily in FMC.
• Ensure all the general invoices (other than Food & Beverage) carry the signature of the department head, before posting in to FMC.
• Complete a daily non-food receiving log and submit a daily report with relevant documents (Invoice, LPO and Goods Received Note) to Accounts Payable.
• Complete a daily food and beverage receiving long and submit a daily report with relevant documents to the Accounts Payable, and send a copy of the receiving log to the Executive Chef and Cost Controller.
• Notify the non and partial receipt of the goods and inform the Purchasing Manager for further action.
• Maintain an up-to-date file of the receiving copy of all approved Purchase Orders. All Purchase Orders may clearly stat the status of deliver (i.e; open or partial)
• Ensure that the receiving area is clean and accessible.
• Maintain HACCP standards at all levels – from product sourcing to storage, etc.
• To perform any other duties that may be assigned from time to time by the Management.

Qualifications

PERSONAL ATTRIBUTES

• Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
• Must be willing to accept assignments on as need basis, in order to promote teamwork.
• Self-motivated with strong organizational and communication skills.
• Able to multi-task and prioritize in a fast-paced environment.
• Oral and written fluency in English
• Display initiative
• Team Player
• Customer / People oriented.

QUALIFICATIONS

• College diploma or equivalent qualifications
• Knowledge of Materials Control
• Excellent knowledge of Microsoft Office mainly EXCEL.

EXPERIENCE

• Minimum 1-2 years experience in purchasing / stores environment

Additional Information

• Understanding of Ultra-Luxury guest expectations and brand alignment.
• experience in project coordination, scheduling, and document control during pre-Opening stages.
• Experience in pre-Opening is a must.
• A proactive, anticipatory approach with a strong sense of ownership and accountability.
• Impeccable grooming and personal presentation aligned with Luxury standards.