Project Coordinator - Events (PCO001)

Foreground LLC; Riyadh; On-site; SAR 60,000 - 80,000; Full time

Job summary

A leading events and entertainment company in Saudi Arabia is seeking a Project Coordinator to manage high-profile events. The ideal candidate will have a Bachelor's degree and 1-3 years experience in event coordination. Responsibilities include timeline creation, logistics coordination, and on-site support. Strong communication and organizational skills, along with proficiency in project management software, are essential for this role.

Qualifications

• 1-3 years of experience in event coordination or project support.
• Strong communication, multitasking, and organizational skills.

Responsibilities

• Assist in creating event timelines and schedules.
• Coordinate logistics including transportation and vendor management.
• Track deliverables and ensure deadlines are met.
• Provide on-site support during events.

Skills

Project Coordination

Logistics Management

Event Planning

Communication Skills

Organizational Skills

Education

Bachelor's degree in Business Management, Hospitality, Communications, or related field

Tools

Microsoft Office

Event Management Software (e.g., Asana, Trello)

Job description

Foreground is partnering with a leading events and entertainment organization in Saudi Arabia to identify a proactive Project Coordinator to support the planning and execution of high-profile events. The ideal candidate is detail-oriented, organized, and capable of handling fast-paced operations while ensuring coordination between teams and stakeholders.

Key Responsibilities:

• Assist in creating event timelines, schedules, and detailed project plans.
• Coordinate logistics including transportation, venue booking, vendor management, and catering.
• Prepare and distribute event materials, including presentations, contracts, and vendor agreements.
• Serve as a liaison with clients and vendors, ensuring smooth communication and timely follow-ups.
• Track deliverables and ensure deadlines and quality standards are met.
• Maintain and update project documentation and assist with budget tracking and invoice processing.
• Provide on-site support during setup, live events, and teardown.
• Help manage event staff and address real-time issues.
• Assist in post-event reporting and feedback collection.

Qualifications:

• Bachelors degree in Business Management, Hospitality, Communications, or a related field.
• 1-3 years of experience in event coordination or project support.
• Strong communication, multitasking, and organizational skills.
• Proficiency in Microsoft Office and event management software (e.g., Asana, Trello).

Required Skills:

Project Documentation Operations Logistics Entertainment Asana Organizational Skills Catering Event Management Trello Vendor Management Timelines Transportation Deliverables Business Management Presentations Vendors Materials Documentation Software Planning Microsoft Office Business Communication Management