Paymaster - Raffles & Fairmont the Red Sea

FAIRMONT; Umluj; On-site; SAR 120,000 - 150,000; Full time

Job summary

A luxury hotel in Tabuk Province, Saudi Arabia is seeking an experienced payroll specialist to manage the payroll system effectively. You will ensure timely salary payments, track overtime, and maintain payroll confidentiality. Ideal candidates will have at least 2-3 years of experience in payroll within a hotel and possess strong skills in Microsoft Excel. This role demands attention to detail and the ability to work flexible hours while adhering to local and corporate policies.

Qualifications

• Must work a flexible schedule to accomplish all responsibilities.
• Must maintain confidentiality and work in an organized manner.
• Self-motivated with strong analytical ability.

Responsibilities

• Maintain payroll system for timely salary payments.
• Track and authorize overtime and absence records.
• Compute payroll accuracy and prepare monthly reconciliations.

Skills

Professional integrity

Fluency in English

Analytical ability

Customer-oriented

Team player

Education

Diploma preferred

Tools

Microsoft Excel

Payroll system knowledge

Job description

Job Description

To maintain the hotel’s payroll system in order to ensure timely payments of salaries and wages according to the Company’s policies & procedures.

KEY ROLES & RESPONSIBILITIES

• Maintain confidentiality in regards to payroll related information.
• Keep track of overtime forms from every department and ensure that the forms are issued and authorized / signed by respective Department Head and Senior Management.
• Follow up with P&C in regards to attendance records and insure the absence has been entered correctly into the P&C Admin module before the cut-off date each month.
• Collect and verify basic payroll information from approved payroll documents such as status change form, new joiner form and payroll allowances and deduction forms.
• Co-ordinate with P&C Department on matter concerning employees’ basic pay including end of service and vacation, allowances, deductions and all other benefits such as air tickets.
• Post the monthly service charge paid-outs and verify the posted balance to the distribution sheet.
• Post the monthly tips and various commission (i.e. upsell and Spa) paid-outs and verify the posted balance to the distribution sheet.
• Ensure that all garnishments and payroll advances are deducted in a timely manner and reconciled accordingly.
• Ensure that vacation, EOS (End of Service) and Air Ticket entitlements and accruals are in accordance with the P&C document and employee’s contract.
• Produce a monthly basic pay reconciliation vs. previous month.
• Compute and ensure the accuracy of the payroll register and submit to Director of Finance, Director of P&C and GM and for approval.
• Prepare the bank salary transfer letters and manual payroll cheques and submit to Director of Finance and GM and for approval.
• Prepare the following monthly journal entries and submit to Director of Finance the latest by the first day of the month :
• PY50_RDB Payroll wages
• PY51_RDB Payroll Journal Entry Hours
• PY54_Vacation Accruals
• PY55_EOS Accruals
• PY56_Air ticket Accruals
• Print and distribute pay slips after payroll has been debited from the hotel’s bank account.
• Track and maintain vacation outstanding and lieu days outstanding.
• Submit monthly outstanding vacation and lieu days to all Department Heads.
• Maintain the payroll system and make recommendation for improvements.
• Provide any other reports as requested by management.
• Perform any other duties that may be assigned from time to time by management.

Qualifications

PERSONAL ATTRIBUTES

• Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
• Must have a high degree of professional integrity and confidentiality, and work in a safe, prudent and organized manner.
• Must have commitment to follow all local and corporate policies and procedures.
• Must be self-motivated and have a high degree of analytical ability.
• Oral and written fluency in English.
• Display initiative.
• Team player.
• Customer / people oriented.
• Responsible and helpful.

QUALIFICATIONS

• Diploma holder would be preferred.
• Excellent knowledge of Microsoft Office mainly EXCEL.
• Knowledge of at least one payroll system.

EXPERIENCE

• Minimum of 2 -3 years experience with at least 1 year experience in a similar capacity in a hotel.

Additional Information

• Understanding of Ultra-Luxury guest expectations and brand alignment.
• experience in project coordination, scheduling, and document control during pre-Opening stages.
• Experience in pre-Opening is a must.
• A proactive, anticipatory approach with a strong sense of ownership and accountability.
• Impeccable grooming and personal presentation aligned with Luxury standards.