HR Onboarding Officer

Leylaty Group; Jeddah; On-site; SAR 150,000 - 200,000; Full time

Job summary

A regional business group in Saudi Arabia is seeking an HR Onboarding Officer to manage the onboarding process for new employees. This role is crucial for ensuring a smooth and compliant experience from offer acceptance to orientation. The ideal candidate should have a Bachelor's degree in Human Resources or Business Administration and at least 2 years of relevant experience. Key responsibilities include preparing onboarding documents, entering data into HR systems, and conducting orientation sessions. Proficiency in MS Office and excellent communication skills in English are essential.

Qualifications

• Minimum of 2 years of experience in HR onboarding or HR operations.
• Good knowledge of HR policies and labor regulations.
• Previous experience in HR is preferred.

Responsibilities

• Manage the onboarding process for new hires from offer acceptance to first day.
• Prepare and verify onboarding documents (contracts, IDs, etc.).
• Ensure employee data is accurately entered into HR systems.

Skills

Organizational skills

Communication skills in English

Problem-solving ability

Attention to detail

Education

Bachelor's degree in Human Resources or Business Administration

Tools

MS Office

HR systems

Job description

Job Summary:

The HR Onboarding Officer is responsible for managing and coordinating the end-to-end onboarding process for new employees. This role ensures a smooth, compliant, and positive onboarding experience by handling documentation, system setup, orientation, and coordination with internal departments to support successful employee integration.

Key Responsibilities:

• Coordinate and manage the onboarding process for new hires from offer acceptance to first day of work.
• Prepare, collect, and verify onboarding documents (contracts, IDs, medical reports, bank details, etc.).
• Ensure employee data is accurately entered into HR systems and files are properly maintained.
• Coordinate with internal departments (HR, IT, Admin, Accommodation, Payroll) to ensure readiness for new joiners.
• Arrange and conduct employee orientation and induction sessions.
• Monitor onboarding status and follow up on pending requirements.
• Ensure compliance with company policies, labor law regulations, and internal procedures.
• Support visa, relocation, accommodation, and joining logistics when required.
• Respond to new employees inquiries and provide onboarding-related support.
• Prepare onboarding reports and maintain onboarding trackers.

Qualifications & Skills:

• Bachelors degree in Human Resources, Business Administration, or a related field.
• Minimum of 2 years of experience in HR onboarding, HR operations, or a related HR role.
• Previous experience in HR, onboarding, or HR operations is preferred.
• Good knowledge of HR policies and labor regulations.
• Strong organizational and coordination skills.
• Excellent communication skills in English (Arabic is an advantage).
• Proficient in MS Office and HR systems.
• Attention to detail and ability to manage multiple tasks.

Key Competencies:

• Time management and follow-up skills
• Confidentiality and professionalism
• Teamwork and coordination
• Problem-solving ability