HR Executive Secretary

Magrabi Health; Makkah Al Mukarramah, Jeddah; On-site; SAR 200,000 - 300,000; Full time

Job summary

A leading healthcare organization in Saudi Arabia is seeking an HR Executive Secretary to provide administrative and HR support for the Head of HR. The role includes managing schedules, preparing reports, and maintaining HR records. Ideal candidates should have a Bachelor's degree in HR or a related field, with at least 3 years of experience in a similar role, and strong skills in Microsoft Office. Excellent communication skills in English are required, and Arabic proficiency is a plus.

Qualifications

• 3+ years of experience in an executive secretarial or HR administrative role.
• Strong proficiency in English; Arabic is an advantage.
• Ability to manage multiple priorities with high integrity.

Responsibilities

• Manage the Head of HR’s calendar and schedule meetings.
• Prepare and format correspondence and reports.
• Coordinate and follow up on HR projects and deadlines.

Skills

Microsoft Office Suite

Organizational skills

Communication skills

Time management

Education

Bachelor’s degree in Human Resources or related field

Job description

Job Summary

The HR Executive Secretary provides comprehensive administrative and HR support to the Head of HR, ensuring the smooth operation of the HR department. The role involves managing daily schedules, preparing professional reports and presentations, maintaining HR records, and assisting in the coordination of HR assignments and projects, while maintaining a high level of confidentiality and professionalism.

Job Duties

• Manage the Head of HR’s calendar, schedule meetings, and arrange travel.
• Prepare and format correspondence, reports, and presentations.
• Maintain and update HR files, records, and databases.
• Coordinate and follow up on HR projects, assignments, and deadlines.
• Organize departmental meetings, workshops, and events.
• Liaise with internal departments and external stakeholders.
• Handle confidential information with discretion.

Required Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• Minimum 3 years of experience in an executive secretarial or HR administrative role, preferably in healthcare or a corporate environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in English (Arabic is an advantage).
• Strong organizational and time management skills with the ability to manage multiple priorities.
• High level of integrity and confidentiality.