HR Coordinator

الشركة السعودية لمعدات الديزل المحدودة; Al Khobar; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading equipment distributor in Saudi Arabia is seeking an HR Coordinator to oversee administrative HR tasks across the employee lifecycle. The successful candidate will assist in recruitment, maintain employee records, and ensure compliance with HR policies. To qualify, candidates must have a relevant degree, at least 2 years of HR experience, and be bilingual in Arabic and English. This position emphasizes customer service orientation in a technical services industry.

Qualifications

• Minimum of 2 years experience in HR or similar role.
• Experience in customer-focused technical services industry.
• Ability to maintain high standards of HR services delivery.

Responsibilities

• Assist with recruitment activities from publishing ads to onboarding.
• Screen resumes and job applications as per established criteria.
• Maintain a database of potential candidates for future job openings.

Skills

Bilingual Arabic/English

Knowledge of labour law

Excellent IT skills (MS Office, Excel, Outlook, PowerPoint)

Education

Associate or bachelor's degree in business administration

Tools

HRMS software

Job description

SDEC is one of the leading equipment distributors and custom industrial equipment solutions provider in the Kingdom. SDEC has a dynamic portfolio of products which is determined by the needs of our customers. SDEC culture is characterized by high customer orientation with a long-term view of relationships. The HR Coordinator has an important role in HR function due to the responsibilities in each phase of the employee lifecycle. We are inviting applications from candidates who have experience working in the Human Resources department as HR Coordinator or a similar job, preferably in a customer-focused and technical services industry. The candidate must be a young Saudi professional with a minimum experience of 2 years in the same organization. In this position, the person will report to the HR Supervisor. This job demands a blend of Human Resources knowledge, technology fluency, and employee service orientation to maintain high standards of HR services delivery and satisfy the internal customers.

Job Purpose

The HR Coordinator exist to ensure that all administrative tasks related to HR Processes across all phases of the employee lifecycle are efficiently carried out.

Main Responsibilities

• Assist with recruitment activities from publishing ads till onboarding
• Update Job Descriptions as per changes communicated by the department
• Screen resumes and job applications as per established criteria
• Follow up with candidates throughout the hiring process
• Maintain a database of potential candidates for future job openings.
• To prepare and issue Offer Letters and Employment Contracts, follow up on offer acceptance
• To arrange medical checks for new or existing staff
• Ensure employee file is in order
• Pull attendance report periodically or as deemed necessary
• Record all requests coming to HR Helpdesk
• Maintain document numbers for notice/memo/policies
• Respond to the queries through phone/emails with resolution based on Company Policies
• Sending and following up on probationary period appraisal to Line Manager
• Informing Training Department about training requirements
• Prepare confirmation or extension or termination letter based on evaluation
• Handle leave module in HRMS
• Prepare all Employee related letters
• Handle employee exit process
• To carry out any other HR tasks as may reasonably be requested by the HR Manager, including providing cover
• Checking if new employee file received by Recruitment is as per SOP
• Make entry in the TMS for all new employees
• Advise addition of new employees and dependent to insurance and GOSI
• Pull attendance report periodically or as deemed necessary
• Record all requests coming to HR Helpdesk
• Assign the requests to the concerned staff for action
• Forwarding notice/memo/policies
• Respond to the queries through phone / emails with resolution based on Company Policies
• Monthly check-in with new employee until completion of probation period appraisal limited to Supervisors and below staff category
• Sending probationary appraisal to the concerned Line Manager and following up on probationary period appraisal limited to Supervisors and below roles
• Forwarding Training Requirement sheet and Gap Analysis to Training Dept
• Prepare confirmation or extension or termination letter based on evaluation
• Handle leave module in HRMS
• Advise and maintain Exit re-entry, vacation pay in advance and flight ticket as necessary
• Prepare all Employee related letters
• Issue Warning, Penalty, Termination letters
• Process Resignation / Termination; send advise to Admin to remove staff from insurance and GR to process sponsorship transfer / final exit
• Advise Payroll & Benefits Administrator to process final settlement and to
  delete from GOSI
• Conduct exit interview limited to Supervisors and below staff category
• Resolve Employee Grievances and take appropriate action covered by the HR policies
• Assist in Employee Engagement activities and conduct it in the Absence of Supervisor
• Assist in all general internal office communication
• Filing all papers in the concerned files related to each task
• To carry out any other HR tasks as may reasonably be requested by the HR Manager, including providing cover

QAQC HSE Regulations

• Adhere to follow all company Quality, Health, Safety, And Environmental (QHSE) policies, procedures, and legal requirements.
• Promptly identify and report unsafe conditions, incidents, and near misses to the appropriate supervisor or QHSE team.
• Properly use, maintain, and store personal protective equipment (PPE) and safety tools as required by the job.
• Attend and actively participate in mandatory Safety inductions, HSE trainings, safety meetings, emergency drills and root cause investigations
• Follow established emergency response procedures, including evacuation plans, fire response, and first aid if trained.
• Follow protocols to minimize environmental impact, including proper waste disposal and reporting spills or leaks.
• Provide suggestions to enhance Quality, Health, Safety and Environmental procedures and take responsibility and initiatives for continual improvement

Qualifications and Relevant Certifications

• Associate or bachelor’s degree in business administration

Knowledge, Skills and Experience

• Bilingual Arabic/English (reading, written, spoken)
• Knowledge of the labour law
• Excellent IT skills (MS Office, Excel, Outlook, PowerPoint)
• An experience of 1 year in a similar role
• Working with a standard HRMS