Executive Secretary - Construction | Saudi Arabia

Rawaj HCM Jobs; Makkah Region; On-site; SAR 150,000 - 200,000; Full time

Job summary

A diversified investment holding group based in Makkah is seeking an experienced Executive Secretary to support the Executive General Projects Manager. Responsibilities include preparing reports, managing schedules, and ensuring effective communication with team members. The ideal candidate holds a Bachelor's degree and has at least 5 years of experience in a similar role, with a high proficiency in Microsoft Office and communication skills in Arabic and English.

Qualifications

• 5+ years of experience as an Executive or Administrative Secretary.
• High proficiency in Microsoft Office, Visio, and Power BI tools.
• Excellent communication skills in Arabic and English.

Responsibilities

• Prepare periodic reports with data and performance indicators.
• Design executive summaries and presentations using PowerPoint.
• Manage the General Manager’s agenda and schedule appointments.

Skills

Proficient in Microsoft Office

Strong communication skills in Arabic and English

Time management

Knowledge of graphic software

Professional presentation skills

Education

Bachelor's degree in Business Administration or related field

Tools

Power BI

Graphics software

Microsoft Office Suite

Visio

Job description

Leverage your experience and join the dynamic team in an Executive Secretary to the Executive General Projects Manager role with a Data presenting Background for a holding group with diversified investments in Construction, and real estate, based in Makkah, Saudi Arabia.

The Executive Secretary is expected to be organized, precise, professional, cooperative, and well-presented, demonstrating discipline and respect in interactions with both the General Manager and others.

Key Responsibilities

• Prepare periodic and comprehensive reports that include data and performance indicators in a clear, simple, and visually appealing manner.
• Design professional executive summaries and presentations using PowerPoint to support top management decision‑making.
• Create visual bulletins and summaries using graphics software and Power BI to showcase performance and achievements.
• Manage the General Manager’s agenda and schedule meetings, calls, and visits.
• Coordinate appointments among departments and ensure the attendance of concerned parties on time.
• Prepare meeting minutes, document decisions, and follow up on their implementation accurately.
• Maintain and archive documents electronically and systematically for easy access.
• Professionally use Microsoft Office (Word, Excel, PowerPoint, Outlook, Access).
• Be familiar with analysis and presentation tools such as Power BI, Visio, Canva, or Photoshop.
• Contribute to preparing presentations, monthly meetings, and interactive reports.

Knowledge, Skills, and Experience

• Bachelor’s degree in Business Administration, Public Relations, or a related field.
• Minimum of 5 years of experience as an Executive or Administrative Secretary.
• High proficiency in Microsoft Office, Visio, and Power BI tools.
• Strong ability to organize time and manage priorities accurately.
• Excellent communication skills in Arabic and English (reading, writing, and speaking).
• Professional appearance, polite personality, and complete confidentiality.
• Discipline, professional obedience to the manager, and seriousness in teamwork.